University Policies, Procedures, Guides and Resources

Academic Affairs
Administration and Finance - Business
Administration and Finance - Human Resources
Board of Trustees
Diversity and Inclusion
Kendall College of Art and Design
Student Affairs
University Advancement and Marketing

Alphabetical Listing of Policies, Procedures, Guides and Resources

A B C D E F G H I J K L M N O P R S T U V W

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A

Document Name Document Type Policy Number Review Completed Division Owner
Absences for Temporary Active Military Service Policy 2009:1 7/14/09

Academic Affairs

Academic Dismissal Policy 2004:09 10/1/04 Academic Affairs
Academic Meeting Schedule  Policy   12/4/18 Academic Affairs
Academic Policies and Procedures for Developmental Curriculum Students and Faculty Resource     Academic Affairs
Academic Withdrawal from the University Policy 2017:1 8/8/16 Academic Affairs
Acquisition and Lease of Real Estate by the University Policy 2004:07 10/22/04 Administration and Finance
Additional Compensation for Ferris Employees Policy HRPP 2005:37 10/22/04 Administration and Finance
Addressing Student Complaints Policy and Procedure   8/19/16 Student Affairs
Adjunct Clinical Faculty Approval Guidelines   8/7/18 Academic Affairs
Admissions Policy 2004:7 5/1/11 Academic Affairs
Admissions Criteria for Transfer Students Resource     Academic Affairs
Advanced Degrees for Full-time Administrative and Support Employees Policy HRPP 2013:38 10/15/12 Administration and Finance
Alcohol and Drug Use Policy HRPP 2005:50 10/22/04 Administration and Finance
Animals in University Facilities Policy 2011:03 October, 2010 Administration and Finance
Annualized Workload for Instructional Faculty Policy   8/7/18 Academic Affairs
Antivirus Software Requirement for Computing Devices Policy 2015:05 12/1/14 Administration and Finance
Approval Procedure for Internship Full-Time Financial Aid Status Procedure   11/28/18 Academic Affairs
Asbestos Policy 1997:45   Administration and Finance
Asset Capitalization Minimum Value Policy 2001:04 12:00:00 AM Administration and Finance
Assigning Midterm Grades Policy 2002:2 2/12/02 Academic Affairs
Attendance Policy 2002:1 2/12/02 Academic Affairs
Authentication of Student Identity Policy 2011:2 3/25/11 Academic Affairs
Automated External Defibrillators (AEDs) Policy 2005:09 3/11/03 Administration and Finance
Awarding of Additional Majors-Minors Policy 2007:5 7/25/07 Academic Affairs

B

Document Name Document Type Policy Number Review Completed Division Owner
 Banking Guidelines -- University Affiliated Organizations Policy 2003:08 September, 2003 Administration and Finance
Behavior Review Team Guide     Student Affairs
Bereavement Days Policy HRPP 2018:03 2/1/18 Administration and Finance
Bloodborne Pathogen Policy 1997:47 April, 1997 Administration and Finance
Board of Trustees FSU Code Of Rules, Bylaws And Policies     Board of Trustees
Bond Post-Issuance Compliance for Continuing Disclosure Policy 2015:08 4/1/15 Administration and Finance
BS and BA Degree Policy for General Education Courses Policy 2008:1 10/7/08 Academic Affairs
Budget Management Policy 2014:08 February, 2014 Administration and Finance
Business and Special Expenses Policy 2015:10 June, 2015 Administration and Finance

C

Document Name Document Type Policy Number Review Completed Division Owner
Campus Violence and Weapons Prohibition Policy 2016:04 September, 2015 Administration and Finance
Capital Project Policy and Procedure 2010:10 March, 2010 Administration and Finance
Cash Handling and Deposits Policy 2016:01 July, 2015 Administration and Finance
Change Funds Policy 2016:08 February, 2016 Administration and Finance
Charitable Gift Annuity Policy   11/6/2015 University Advancement & Marketing
Chemical Safety Policy 1997:40 September,  1997 Administration and Finance
Clery Act Compliance Policy 2011:10 May, 2011 Administration and Finance
Code of Student Community Standards Policy and Procedure   2019-2020 Student Affairs
College of Arts and Sciences Resource     Academic Affairs
College of Business Resource     Academic Affairs
College of Education and Human Services Resource     Academic Affairs
College of Engineering Technology Resource     Academic Affairs
College of Health Professions Resource     Academic Affairs
College of Pharmacy Resource     Academic Affairs
Combined Personnel Transactions/ Individual Salary Increase Policy HRPP 2005:16 10/22/04 Administration and Finance
Commercial Driver's License (CDL) Alcohol and Controlled Substances Testing Policy 2004:02 9/27/04 Administration and Finance
Compliance with State Regulations (Outside Michigan) Policy 2015:2 4/1/15 Academic Affairs
Computer Software Policy 2000:16 September,  2000 Administration and Finance
Computing Account and Access Management Policy 2018:01 11/1/17 Administration and Finance
Conflict of Interest Policy 2020:02 1/24/20 Administration and Finance
Conflict of Interest Policy for Investigators  Policy 2015:1 9/13/17 Academic Affairs
Consensual Relationship Policy HRPP 2005:52 10/22/04 Administration and Finance
Consignment of Equipment & Software for University Use Agreement Agreement   November, 2010 Administration and Finance
Consignment of Equipment and Software for University Use Policy 2000:11 September, 2000 Administration and Finance
Consolidated Billing Policy 2016:03 July, 2015 Administration and Finance
Consulting Activities Policy HRPP 2005:48 10/22/04 Administration and Finance
Contracting Policy 2019:03 March, 2019 Administration and Finance
Contracting Authority Signature Delegation List Resource   6/12/19 Administration and Finance
Corrective Action Guidelines HRPP 2005:07 10/22/04 Administration and Finance
Course Scheduling Policy 2002:3 10/17/02 Academic Affairs
Credit Card Processing and Security Policy 2016:07 February, 2016 Administration and Finance
Credit Card Processing Approval/Authorization Resource     Administration and Finance
Credit for Non-Credit Guidelines and Procedures   7/25/07 Academic Affairs

D

Document Name Document Type Policy Number Review Completed Division Owner
 Data Classification Policy 2019:05 1/22/19 Administration and Finance
Data Handling Standards for All Data Users Resource 2019:05 01/22/1019 Administration and Finance
Dean's List Requirements Policy   1997 Academic Affairs
Developing Graduate Program Policy     Academic Affairs
Developmental Courses Policy 2004:2 6/17/04 Academic Affairs
Disabled Employees and ADA Policy HRPP 2005:15 10/22/04 Administration and Finance
Disposal of Surplus University Property Policy 2014:01 August, 2013 Administration and Finance

E

Document Name Document Type Policy Number Review Completed Division Owner
Emergency Preparedness Resource     Administration and Finance
Emeritus  Policy HRPP 2017:09 4/14/17 Administration and Finance
Employee Dignity/Harassment/Discrimination Policy HRPP 2005:51 10/22/04 Administration and Finance
Employee or Independent Contractors Policy 2003:21 6/1/04 Administration and Finance
Employee Performance Evaluation Policy HRPP 2014:05 3/1/14 Administration and Finance
Employment Background Check Policy HRPP 2013:01 10/16/12 Administration and Finance
Endowment Pool Policy   November 2019 University Advancement & Marketing
Energy and Water Use Policy 2012:10 June, 2012 Administration and Finance
Environmental Audit  Policy 1997:46 September, 1997 Administration and Finance
Environmental Health and Safety Policy 2015:03 October, 2014 Administration and Finance
Equal Employment Opportunity Policy HRPP 2005:04 10/22/04 Administration and Finance
Excusing Students for University-Sponsored Functions Policy 2001:4 11/1/04 Academic Affairs
Exempt Employee Exception Time Reporting Procedure HRPP 2005:55 10/22/04 Administration and Finance

F

Document Name Document Type Policy Number Review Completed Division Owner
Facilities Use Agreement  Agreement     Administration and Finance
Faculty Qualifications Policy 2018: 10/4/18 Academic Affairs
Faculty Residency Requirement Policy 2014:1 3/1/14 Academic Affairs
Ferris State University Seminar (FSUS) 100 Policy 2004:3 6/17/04 Academic Affairs
Ferris Trademarks and Licensing Resource     Administration and Finance
Ferris Website Policy and Procedure 2015:02 10/2/14 Administration and Finance
Ferris Website Guidelines 2007:06 8/23/12 Administration and Finance
Financial Aid Satisfactory Academic Progress Policy   5/1/20 Student Affairs
Fire Alarm Policy 2003:18 December, 2003 Administration and Finance
Fire Safety Policy 1997:41 September, 1997 Administration and Finance
Flextime Policy HRPP 2005:42 10/22/04 Administration and Finance
Football Tailgate Policy 2019:10 April, 2019 Administration and Finance
Formatting Policy Theses, Dissertations, and Capstone Projects Policy   Mar-17 Academic Affairs
Freedom of Information Act (FOIA) Processing Policy 2019:14 April, 2019 Administration and Finance
Freedom of Speech on Campus Policy   11/18/19 Student Affairs

G

Document Name Document Type Policy Number Review Completed Division Owner
Grade Appeal Procedure   9/4/18 Academic Affairs
Graduate Academic Probation/Academic Dismissal Warning Policy   4/26/16 Academic Affairs
Graduate Faculty Scholarship Policy   12/6/16 Academic Affairs
Graduate Program Admissions Policy   4/26/16 Academic Affairs
Graduate Project Assistant Policy 1999:1 11/4/99 Academic Affairs
Graduate Project Assistant Policy HRPP 2005:44 10/22/04 Administration and Finance
Graduate, Professional and Doctoral Tuition Policy 2015:11 May, 2015 Administration and Finance
Graduation with Honors (Commencement) Resource     Academic Affairs
Grant Policy and Procedure 2012:05 October, 2011 Administration and Finance
Grant Cost Transfer Policy 2019:03 10/11/18 Administration and Finance
Graphic Standards Resource     Administration and Finance
Guidelines Governing Financial Accounting of FSU Computer-Related Acquisitions Guidelines 2007:03 August, 2006 Administration and Finance

H

Document Name Document Type Policy Number Review Completed Division Owner
Handling of Gifts, Prizes, Award Money that is Given to Students Policy   5/28/15 Student Affairs
Hearing Conservation Policy 1997:38 September, 1997 Administration and Finance
Hiring Policy HRPP 2005:05 10/22/04 Administration and Finance
Hiring Approval Forms (HAFs) Guidelines 2018: 8/7/18 Academic Affairs
Hiring Process Exceptions Policy HRPP 2016:14 6/15/16 Administration and Finance
Holiday Calendar Policy 1999:6 11/12/99 Academic Affairs
Holidays with Pay Policy HRPP 2005:33 10/22/04 Administration and Finance

I

Document Name Document Type Policy Number Review Completed Division Owner
Identity Theft Prevention Program Policy 2009:08 May, 2009 Administration and Finance
Immigration/Visa Employment Policy HRPP 2008:01 3/31/08 Administration and Finance
Inclement Weather - Refer to University Closing or Canceling of Classes Policy 2014:07 April. 2014 Administration and Finance
Information Security Policy 2011:04 December, 2010 Administration and Finance
Information Security Guidelines     Administration and Finance
Insurances Policy HRPP 2005:39 10/22/04 Administration and Finance
Intellectual Property Rights And Electronic Distance Learning Materials Policy 2004:12 10/1/04 Academic Affairs
Interfund Transfers Policy 2011:07 February, 2011 Administration and Finance
Interim Assignment Policy HRPP 2005:18 10/22/04 Administration and Finance
Internet Course Listing Policy 2011:4 7/13/11 Academic Affairs
Intrusion Alarm Policy 1997:25 September, 1997 Administration and Finance

J

Document Name Document Type Policy Number Review Completed Division Owner
Job Sharing Policy HRPP 2005:41 10/22/04 Administration and Finance
Jury Duty Pay Policy HRPP 2005:34 10/22/04 Administration and Finance

K

Document Name Document Type Policy Number Review Completed Division Owner
Kendall College of Art and Design Technology Requirements Resource     Kendall College of Art and Design
Key Policy 2006:02 March, 2006 Administration and Finance

L

Document Name Document Type Policy Number Review Completed Division Owner
Laboratory Environmental Health and Safety Commitments Resource     Academic Affairs
Lease/Installment Purchase Agreement Review Policy 1997:26 September, 1997 Administration and Finance
Leaves of Absence - FMLA Policy HRPP 2011:21 11/30/10 Administration and Finance
Leaves of Absence - Jury Duty Leave Policy HRPP 2005:26 10/22/04 Administration and Finance
Leaves of Absence - Medical Leave Policy HRPP 2005:22 10/22/04 Administration and Finance
Leaves of Absence - Military Leave Policy HRPP 2005:24 10/22/04 Administration and Finance
Leaves of Absence - Political Leave Policy HRPP 2005:25 10/22/04 Administration and Finance
Leaves of Absence - Sabbatical Leave Policy HRPP 2005:20 10/22/04 Administration and Finance
Leaves of Absence - Unpaid Personal Policy HRPP 2005:23 10/22/04 Administration and Finance
Legal Representation and Indemnification Policy 1999:10 6/1/99 Administration and Finance

M

Document Name Document Type Policy Number Review Completed Division Owner
 Management and Use of University Instructional Space Policy 1999:2 11/5/99 Academic Affairs
Medical Waste Management Policy 1997:44 September, 1997 Administration and Finance
Medical Withdrawal from the University Policy 18:2 1/11/18 Academic Affairs
Mercury Minimization Policy 2015:06 June, 2015 Administration and Finance
Message Center Request Form     Administration and Finance
Michigan Association of Collegiate Registrars and Admissions Officers Transfer Agreement (MACRAO) Policy 2010:1 5/1/15 Academic Affairs
Michigan College of Optometry Resource     Academic Affairs
Michigan Transfer Agreement (MTA) Policy 2015:3 2/20/15 Academic Affairs
Military Duty Pay Policy HRPP 2005:35 10/22/04 Administration and Finance
Mobile Application Privacy Policy 2018:05 3/26/18 Administration and Finance
Mobile Communication Devices Policy 2014:04 September, 2013 Administration and Finance
Motor Vehicle Parking and Traffic Regulations Resource     Administration and Finance
Moving Expenses Policy HRPP 2016:13 5/1/16 Administration and Finance

N

Document Name Document Type Policy Number Review Completed Division Owner
Nepotism And Favoritism Policy HRPP 2005:19 10/22/04 Administration and Finance
Network Operating Systems Policy 1999:14 October, 1999 Administration and Finance
Non-Discrimination Statement Resource     Diversity and Inclusion

O

Document Name Document Type Policy Number Review Completed Division Owner
Operations of Motor Vehicles on Sidewalks and Lawns Policy 2007:02 August, 2006 Administration and Finance
Overtime and Compensatory Time for Non-Exempt Employees Policy HRPP 2014:03 8/16/13 Administration and Finance

P

Document Name Document Type Policy Number Review Completed Division Owner
Paid Personal Days Policy HRPP 2005:30 10/22/04 Administration and Finance
Part-Time Employment Policy HRPP 2014:01 7/1/13 Administration and Finance
Personal Assignment of University Vehicles Policy 2003:15 November, 2003 Administration and Finance
Personal Use of University Equipment Policy 2014:05 1/20/14 Administration and Finance
Personal Use of University Technology Policy 1997:55 December, 1997 Administration and Finance
Physical Plant Departmental Procedures Resource     Administration and Finance
Physical Plant Safety Manual Resource     Administration and Finance
Policy Review Process Process   6/28/2020 Ferris State University
Political Activities of Employees Policy HRPP 2005:28 10/22/04 Administration and Finance
Portable Outdoor Event Structures Policy 2004:04 January, 2005 Administration and Finance
Posting & Quad Sign Policy   1/14/20 Student Affairs
Post Tenure Review  Policy and Procedure   11/15/07 Academic Affairs
Preferred First Name Policy 2017-1 December 2017 Student Affairs
Prioritization and Coordination of University Fundraising Activities Policy 2013:07 July, 2013 Administration and Finance
Privacy Policy for the Ferris State website (ferris.edu) Resource     Administration and Finance
Probationary Period for Non-Bargaining Employees Policy HRPP 2005:06 10/22/04 Administration and Finance
Procedures for Implementation of Faculty Qualification Standards Policy 2018: 10/4/18 Academic Affairs
Program Academic Minors Policy 2018:1 1/30/18 Academic Affairs
Project Request Form Form     Administration and Finance
Promotions and Transfers Policy HRPP 2005:17 10/22/04 Administration and Finance
Proper Use of Information Technology Resources Policy 2017:04 1/10/17 Administration and Finance
Public Safety - HOMELAND SECURITY AND EMERGENCY RESPONSE PSBL Policy 2004:01 10/1/04 Administration and Finance
Purchasing Policy 2020:01 July, 2019 Administration and Finance

R

Document Name Document Type Policy Number Review Completed Division Owner
Readmission to the University After Academic Dismissal Policy 4:10 10/4/04 Academic Affairs
Recruitment Budget Policy 2001:2 5/15/01 Academic Affairs
Refunds for Students Called to Active Military Duty Policy 2016:09 February, 2016 Administration and Finance
Registered Student Organization Handbook     Student Affairs
Registration and Academic Guide Resource     Student Affairs
Relationship Violence and Sexual Misconduct Policy 2019:02 10/10/18 Administration and Finance
Release of Information About Students Form   7/07 Student Affairs
Release Time Guidelines and Procedures 2018: 8/7/18 Academic Affairs
Release Time for Training and Professional Development Policy HRPP 2015:01 11/1/14 Administration and Finance
Religious Holidays Policy 1999:6 11/12/99 Academic Affairs
Repeating an Undergraduate Course Policy 2008:2 12/1/08 Academic Affairs
Requirements for a Grade of "Incomplete" Policy 2001:9 3/6/08 Academic Affairs
Research Misconduct Policy and Procedure 2015:2 9/13/17 Academic Affairs
Residence Life Policy 2012:01 March, 2012 Administration and Finance
Residence Life Policy Letter - Overnight Visitation Program RLP Policy 2011:01 February, 2011 Administration and Finance
Resignation Policy HRPP 2005:45 10/22/04 Administration and Finance
Respiratory Protection Policy and Procedure 1997:42 September, 1997 Administration and Finance
Responsible Employee Policy 2015-1 August 2015/ 2015-1 Student Affairs
Retention and Student Success Tutoring Policies Resource     Academic Affairs
Retention of Student Work, Grade Records, and Grade Appeals Policy 2010:3 7/7/10 Academic Affairs
Retirement Policy HRPP 2019:02 6/1/19 Administration and Finance
Retirement Plans Investment Policy 2017:03 7/1/16 Administration and Finance
Retirement Plans Investment Policy HRPOP 2017:03 7/1/16 Administration and Finance
Review and Disposal of Surplus Real Estate Policy 2004:06 October, 2004 Administration and Finance
Revised Graduate Tuition Assessment Policy   5/16/13 Academic Affairs
Rights and Permission Form for Electronic Thesis, Dissertation, or Capstone Project Policy   4/25/13 Academic Affairs
Risk Management Policy 1997:29 September, 1997 Administration and Finance
Risk Management and Insurance Policy 2004:09 10/1/04 Administration and Finance

S

Document Name Document Type Policy Number Review Completed Division Owner
Sabbatical Leave Application & Guidelines     Academic Affairs
Salary Increase Policy HRPP 2005:36 10/22/04 Administration and Finance
Satisfactory Academic Progress (FASAP) (Financial Aid) Resource      
Sick Time and Short Term Disability Policy HRPP 2019:01 3/24/19 Administration and Finance
SLA Program Attendance and Workshop Policies Resource     Academic Affairs
Smoking Policy 2004:11 October, 2004 Administration and Finance
Social Media Policy 2013:02 January, 2013 Administration and Finance
Social Security Number Privacy Policy 2007:04 September, 2006 Administration and Finance
Staff/Administrator Compensation for Adjunct Instruction Guidelines 2018: 8/7/18 Academic Affairs
Student Accounts Receivables Write-Off Policy 2016:05 March, 2016 Administration and Finance
Student Community Standards - General Policy 2004:15 10/22/04 Academic Affairs
Student Complaint Policy Policy   3/4/20 Ferris State University
Student Fee Policy 2017:02 October, 2016 Administration and Finance
Student Financial Services Administrative Withdrawal University Policy 2016:02 July, 2015 Administration and Finance
Student Financial Services Student Refund Policy 2019:15 June, 2019 Administration and Finance
Student Internship Full-Time Financial Aid Status Policy   11/28/18 Academic Affairs
Student Use Of Respirators Policy 1997:39 September, 1997 Administration and Finance
Study Abroad Policy 2007:3 11/21/07 Academic Affairs
Sunset Policy on Fulfilling Undergraduate Degree Requirements Policy 2017:2 8/8/16 Academic Affairs

T

Document Name Document Type Policy Number Review Completed Division Owner
Tax Sheltered Annuities Policy HRPP 2005:49 10/22/04 Administration and Finance
Technical Standards Resource     Administration and Finance
Temporary Employees Policy HRPP 2005:03 10/22/04 Administration and Finance
Termination Appeal Procedure HRPP 2005:09 10/22/04 Administration and Finance
Termination of Employment Policy HRPP 2005:08 10/22/04 Administration and Finance
Textbooks And Instructional Materials Policy 2013:1 10/1/13 Academic Affairs
The Ferris Foundation Bylaws Bylaws   11/10/2017 University Advancement & Marketing
Three Digit Building Address Codes Policy 2020:03 1/27/20 Administration and Finance
Time and Effort Certification Policy and Procedures Policy 2019:04 10/11/18 Administration and Finance
Time Reduction Policy HRPP 2005:43 10/22/04 Administration and Finance
Total Withdrawal and Refunds (Student Financial Services) Resource      
Trademark Licensing Program Policy 2014:06 April, 2014 Administration and Finance
Transfer Credit Policy 2001:6 5/5/20 Academic Affairs
Transport of Sick & Injured Policy 2008:10 March, 2008 Administration and Finance
Transportation & Travel Policy 2012:15 July, 2012 Administration and Finance
Treatment of Students Injured in Class Policy     Administration and Finance
Tuition Benefits Program Policy HRPP 2013:40 5/10/13 Administration and Finance
Tuition Waiver and Tuition Specific Awards Policy 2016:11 February, 2016 Administration and Finance

U

Document Name Document Type Policy Number Review Completed Division Owner
Undergraduate Academic Probation/Academic Probation Warning Policy 2009:02 2/3/09 Academic Affairs
University Catalog Policy 2004:14 11/1/04 Academic Affairs
University Closing or Canceling of Classes Policy 2014:07 April, 2014 Administration and Finance
University Exclusive Beverage Policy 2019:07 February, 2019 Administration and Finance
University Programs and Activities Involving Minors Policy   4/9/18 Academic Affairs
University Rate Schedule 2020-2021 Resource 2020-2021 7/1/20 Administration and Finance
University Records Management Policy 2010:06 January, 2010 Administration and Finance
Unmanned Aircraft System (Drone) Policy 2018:02 9/25/17 Administration and Finance
Unrestricted Funds and Other Temporary Funds Policy   03/12/2010 University Advancement & Marketing
Use of Electronic and Information Technology Accessibility Policy 2018:04 11/16/17 Administration and Finance
Use of Electronic Signs Policy 2011:01 October, 2010 Administration and Finance
Use of Grounds Guidelines   7/18/19 Student Affairs
Use of Grounds and On Campus Posting Forms Resource     Administration and Finance
Use of Interdepartmental Requisitions to Transfer Funds Policy 2005:01 7/1/05 Administration and Finance
Use of University Email Policy 2017:06 9/15/16 Administration and Finance
Use, Rental, and Lease of University Facilities Policy 2012:14 July, 2012 Administration and Finance
Use, Storage, and Disposal of PCB Equipment Policy 1997:43 September, 1997 Administration and Finance

V

Document Name Document Type Policy Number Review Completed Division Owner
Vacant Position Salaries Policy and Procedure 2000:4 5/9/00 Academic Affairs
Vacation Policy HRPP 2005:32 10/22/04 Administration and Finance
Volunteer Firefighters/Emergency First Responder Time Off Policy HRPP 2006:01 5/1/06 Administration and Finance

W

Document Name Document Type Policy Number Review Completed Division Owner
Wage Assignment Policy 2007:05 September, 2006 Administration and Finance
Waste Minimization Program Policy 2002:04 September, 2002 Administration and Finance
Workers' Compensation Policy HRPP 2014:02 7/15/13 Administration and Finance