Consolidated Billing Policy

Owner	Administration and Finance
Contact	[email protected]
Document Type	Policy
Issue Date	December 2003
Last Review	April 2024
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Contents

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Research Misconduct proceedings shall consist of the following phases:

1. Scope
2. Policy
3. Contacts

The Billing/Receivables component of the Banner Student Records System is the official record for all student accounts. Charges include, but are not limited to: tuition, fees, room, board, departmental charges, bookstore purchases, late charges, and other services that are recorded in the system

A. Scope

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Consolidated billing provides a single monthly billing statement for both student and nonstudent users of university services. The consolidated billing process reduces the number of required University cashiering points and cash handling at various University operations. Students and other payors are provided the convenience of settling all their university charges with a single payment. (Non-student related charges: Some departments create invoices for specific charges not related to students, for example: Career and Professional Success (CAPS) invoices companies who participate in a career fair, and the University Eye Center bills its patients, etc.)

B. Policy

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Student billing statements contain all University charges to student accounts. Electronic billing statements are issued 3 weeks prior to the beginning of each semester and sent to the students'; Ferris email account and to any authorized user as designated by the student. Monthly electronic billings for unpaid balances are sent to the student and authorized users.

1. Various departments generate approved charges to students and non-students for fees, supplies, books, field trips, room damages, library fines, parking tickets, health center services and various other supplies and services. Student Financial Services will provide each department with training and secured access to the Student System to post charges to students and non-students. Departments may apply enter reversing/credit entries as appropriate. Accounts with credit balances will be refunded by Student Financial Services.
2. Payments on account received from, or on behalf of the student will be applied to the current balance.
3. The Office of Scholarships and Financial Aid applies all financial aid to the students'; billing accounts.
4. Departments are not to collect cash for individual charges, however,. designated retail operations will continue their local cashiering activities.
5. Students who attempt to make payments directly to the various departments for charges that have been posted to their account will be instructed to make payments to the Timme Center for Student Services or the Kendall College of Art and Design payment location.
6. All payments will be applied to the account balance owed to the University.
7. Student Financial Services may place holds on a student's account for a balance owed to the University.
   1. Registration holds will be placed for past due balances of $ 1,000.00 or greater.
   2. The dollar levels for registration holds may be changed when recommended by Student Financial Services with approval from the Vice President of Administration and Finance.
8. Student Financial Services may drop classes for non-payment.
   1. Consideration will be given for previous academic and payment history.
   2. Student Financial Services will make reasonable attempts to contact students before classes are dropped.
      1. It is the responsibility of all students to ensure that their contact information is kept current in the Student System.
      2. Schedules dropped through the error of the University will be reinstated.
9. Students have multiple payment plan options or may pay in full on the payment due date prior to the beginning of each semester. Any missed payments are subject to a late fee as published in the Student Fee Listing up to three times per semester. When no longer enrolled at the University, the student is excluded from additional late fee assessment.
10. Collection of past due student accounts will be handled by Student Financial Services.
    1. Students who have their account placed in collections will have a registration hold placed on their account. Uncollectible student accounts that are written off will be charged back to the department(s) that originated the charge(s).
    2. The Finance Office in conjunction with Student Financial Services will establish the estimated allowance for bad debt at the end of each fiscal year.
11. Third party billing and accounting is processed by Student Financial Services.

C. Contacts

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For more information, please contact the following departments:

• Director of Student Financial Services/Bursar
• Vice President for Administration & Finance