A Finding Aid for the Michigan Health Sciences Libraries Association Records 1971-2002

Summary Information

Repository: Ferris State University Archives and Records Management Program, Alumni 101 410 Oak Street Big Rapids, MI 49307

Creator: Michigan Health Sciences Libraries Association

Title: Michigan Health Sciences Libraries Association Records

Identification: MSS-15

Date [inclusive]: 1971-2002

Extent: 15.0 Cubic feet

General Physical Description note: 15 records center boxes

Language: English

Abstract: The Michigan Health Sciences Libraries Association's purpose is to promote excellence in health sciences librarianship. The collection contains the records of the organization and regional organizations and is a mixture of correspondence, minutes, membership and program materials. The collection spans the dates 1971-2002.

Biographical/Historical Note

Michigan health sciences librarians have been active in resource sharing and cooperative ventures since World War II. Regional groups first developed in 1962 when the Metropolitan Detroit Medical Library Group was formed. They produced the first union list of health sciences serials in the state. Between 1972-1980 the various regional groups merged into the Michigan Health Sciences Libraries Association. The Metro Detroit Medical Library Group sponsored the first statewide conference in June 1973 as a means of exchanging information among bio-medical librarians at a state level. This was followed by a conferences sponsored by the Valley Regional Health Sciences Librarians, Western Michigan Health Science LIbrarians and the Upper Peninsula Health Science Libraries Grou.

The aim of the group was to join the university/research librarians with the lone librarian to a local hospital in order to facilitate informational resource exchange. This was seen as a valuable addition to the work already done by the regional groups. The formal organization of the group occurred at a conference on Mackinac Island in September 1977. Faith Van Toll was elected the first president, Anthos Hungerford as president-elect, and Doris Asher as the first secretary.

Early goals of the organization included serving as the vehicle for distribution for the statewide Union List of Serials. They also provided outreach for the establishment of new libraries, and provided consulting advice on technology project. They sponsored an annual conference and published a newsletter.

The Michigan Health Sciences Libraries Association continues with its goals of cooperation between institutions. They have conducted a number of surveys providing information about the status of the profession. They later created a formal affiliation with the Medical Libraries Association.

Scope and Contents Note

The Michigan Health Sciences Libraries Association's (MHSLA)purpose is to promote excellence in health sciences librarianship by providing its membership with opportunities for professional growth, fostering communication between members and their regions, facilitating resource sharing, increasing awareness of new technologies, providing high-quality continuing education, and conducting research in health sciences information services.

The records contain evidence of this purpose, but also of the evolving organizational structure of the association. The Association evolved from several regional organizations and there are records of several of these organizations during the formative years- including Health Information Resources Association, Michigan Statewide Health Sciences Libraries Union List of Serials. Pontiac Area Instructional Resource Center and Valley Regional Health Sciences Libraries Association. Like MHSLA, the records are a typical mixture of administration records including bylaws, membership lists, minutes, program records and treasurer's reports.

This collection contains a fairly complete listing of conference records. Committee records are split between being listed by committee, or as part of a complete set of reports within a single year. Other records are listed either by name or by type of record (such as membership records).

Records created within the last five years are not available to the public.

Arrangement Note

This collection is organized into a single series.

Administrative Information

Publication Information

Ferris State University Archives and Records Management Program. 8-3-2009

Conditions Governing Access Note

The Michigan Health Sciences Libraries Association Records are open to all researchers in accordance with the University Archives and Records Management Program access policies. Copyright to the Michigan Health Sciences Libraries Association Records is not held by Ferris State University. Copyright to materials found in the collection not authored by Ferris are held by the individual and his/her heirs. Any questions regarding copyright should be directed to the University Archivist.

Legal Status Note

This collection is on deposit at the Ferris State University Archives.

Conditions Governing Use Note

This collection is open for research. Any records that are less than five years old are restricted. There are no restrictions on reproduction.

Immediate Source of Acquisition Note

The Michigan Health Sciences Libraries Association Records were transferred on a ten year deposit in November 2005. The agreement was signed by president Arlene Weimastal.

Preferred Citation Note

Footnotes and bibliographic references should use the following format:

[Item], Folder, Box. Michigan Health Sciences Libraries Association Records. Ferris State University Archives. Big Rapids, Michigan.

Related Materials

Related Archival Materials Note

None specified.

Separated Materials Note

No materials have been separated from this collection.

Controlled Access Headings

Occupation(s)

Personal Name(s)

Subject(s)

Physical Characteristics and Technical Requirements Note

This collection consists primarily of paper-based material. One folder contains a promo tape which is in both an audiocassette and reel format. Specialized equipment may be required to view these items.

Collection Inventory

Series 1. Subject Files. 1971-2002.

Arrangement Note

The records are arranged alphabetically by name/subject and chronologically within a subject.

Scope and Contents Note

This series contains a mixture of administrative records such as committees, membership and programs for the Michigan Health Sciences Librarians Association and related organizations such as Health Information Resources Association and Valley Region Health Sciences Library Association.

Contents Box Folder

3 Sources newsletter. 1983-1988

1 1

3 Sources newsletter. 1989-1995

1 2

Annual business meeting. Minutes. 1977-1999

1 3

Archives. Annual reports; information. 1979-1998

1 4

Audit Committee. Reports. 1988-1995

1 5

Banner; bag. Undated.

10 1

Bills. 1988-1989

1 6

Board; General Session agendas. 1973-1999

1 7

Executive Board. Decisions. 1979-1999

1 8

Executive Board. Members. 1977-1991

1 9

Executive Board. Minutes. 1973-1983

1 10

Executive Board. Minutes. 1984-1989

1 11

Executive Board. Minutes. 1990-1998

1 12

Executive Board. Minutes (includes some Committee files and membership) 1998-1999

1 13

Executive Board. Minutes. 1999-2001

1 14

Executive Board. Minutes. 1998-1999 [Materials removed and combined]

1 15

Executive Board. Minutes. [Materials removed and combined]

1 16

Executive Board. Retreat 1987

1 17

Bond insurance (President; Treasurer) 1989-1993

1 18

Brochures. 1980-1990

1 19

Bylaws committee. 1976-1986

1 20

Bylaws committee. 1987-1994

1 21

Bylaws. 1992-1998

1 22

Changes in Library Climate. Survey. 1996

1 23

Collection Development Committee. 1989-1995

1 24

Committees; conference planning. 1978-1982

1 25
Contents Box Folder

Committees. A-L. 1980-1984

2 1

Committees. M-Z. 1980-1984

2 2

Committee membership. 1973-1996

2 3

Committee reports. 1988

2 4

Community Health Institutional Resource Program. 1974-1976

2 5

Conference. Proceedings. 1973

2 6

Conference. Proceedings. 1974

2 7

Conference programs. 1972-1989.

2 7b

Conference programs. 1990-2005.

2 7c

Conference programs. 2006-2012.

2 7d

Conference. 1985

2 8

Conference. 1986

2 9

Conference. Planning part 1. 1986

2 10

Conference. Planning part 2. 1986

2 11

Conference. 1987

2 12

Conference. 1988

2 13

Conference. 1993-1994

2 14

Conference. 1997

2 15
Contents Box Folder

Conference. 1998

3 1

Conference. 1999

3 2

Conference. 2000

3 3

Conference. 2001

3 4

Conference. Advance brochures. 1974-1995

3 5

Conference. Attendance. 1973-1998

3 6

Conference. Attendance, lists and registration. 1990

3 7

Conference. Evaluations. 1973-1995

3 8

Conference. Exhibitors. 1989

3 9

Conference. Expenses. 1973-1991

3 10

Conference. Expenses. 1990

3 11

Conference planning committee. 1973-1995

3 12

Conference proceedings manual. 1986

3 13

Conference promotions committee. 1979

3 14

Conference. Registration forms. 1973-1996

3 15

Constitution. Undated

3 16

Contributed papers. 1986-1993

3 17

Council of Michigan Library Organizations. 1981-1993

3 18

Document Delivery Committee. 1976-1996

3 19

Education Committee; manual. 1979-1995

3 20

Education Committee. 1997

3 21

Electronic Mail Committee. 1985

3 22
Contents Box Folder

Ethics Committee. 1991-1993

4 1

Grants Committee. 1990

4 2

Health Instructional Resources Association. Application blanks. 1984-1987

4 3

Health Instructional Resources Association. Attendance logs. 1985-1987

4 4

Health Instructional Resources Association. Catalog of Audiovisual Software and Hardware. 1974

4 5

Health Instructional Resources Association. AV catalog. 1980

4 6

Health Instructional Resources Association. AV catalog. 3rd edition. 1981

4 7

Health Instructional Resources Association. AV catalog. 4th edition. 1982

4 8

Health Instructional Resources Association. AV catalog. 5th edition. 1985

4 9

Health Instructional Resources Association. AV software evaluations. 1982

4 10

Health Instructional Resources Association. Bills. 1985-1987

4 11

Health Instructional Resources Association. Catalog purchasing request. 1975-1980

4 12

Health Instructional Resources Association. Constitution and Bylaws Committee. 1974

4 13

Health Instructional Resources Association. Constitution; Community Health Institute Resources and other materials. 1973-1978

4 14

Health Instructional Resources Association. Directory. 1979-1987

4 15

Health Instructional Resources Association. Finance Committee. 1974

4 16

Health Instructional Resources Association. Financial information. Undated

4 17

Health Instructional Resources Association. HIRAGlyphics newsletter. 1975-1977

4 18

Health Instructional Resources Association. Grant information. 1973

4 19

Health Instructional Resources Association. Grant proposal. 1973

4 20

Health Instructional Resources Association. Incorporation documents. 1976

4 21

Health Instructional Resources Association. Invoice forms. Undated

4 22

Health Instructional Resources Association. Loan procedures committee. Undated

4 23

Health Instructional Resources Association. Meeting notices. 1977-1987

4 24

Health Instructional Resources Association. Membership applications. 1976-1982

4 25

Health Instructional Resources Association. Membership applications. 1982-1984

4 26

Health Instructional Resources Association. Membership applications. 1985-1987

4 27

Health Instructional Resources Association. Membership applications; mailing lists. Undated

4 28

Health Instructional Resources Association. Membership lists. 1973-1986

4 29

Health Instructional Resources Association. Membership reports. 1985-1987

4 30
Contents Box Folder

Health Instructional Resources Association. Minutes. 1972-1984

5 1

Health Instructional Resources Association. Minutes; executive memos. 1972-1976

5 2

Health Instructional Resources Association. Minutes. 1985-1987

5 3

Health Instructional Resources Association. Misc. communications. 1975-1988

5 4

Health Instructional Resources Association. Nominating Committee. 1974

5 5

Health Instructional Resources Association. Program committee. 1975

5 6

Health Instructional Resources Association. Program handouts. 1976-1986

5 7

Health Instructional Resources Association. Promotional tape. Undated

5 8

Health Instructional Resources Association. Publicity. Undated

5 9

Health Instructional Resources Association. Software evaluations. 1987

5 10

Health Instructional Resources Association. Treasurers reports. 1977-1987

5 11

Health Instructional Resources Association. Treasurers reports. 1987

5 12

Health Instructional Resources Association. Treasures reports. 1984-1988

5 13

Health Instructional Resources Association. Workshops and programs. 1975-1977

5 14

History. 1973-2005

5 15

History; first conferences. 1973-1977

5 16

Hospital maps. 1980-1989

5 17

Impact of Changes in Health Care on Health Sciences Libraries. Study. 1998

5 18

Incorporation. Legal opinions. 1987

5 19

Income tax. 1991-1993

5 20

Internet Connections grant. 1995-1996

5 21

Job descriptions. Undated

5 22

Kentucky/Ohio/Michigan Medical Research Libraries newsletters. 1977-1982

5 23

Legislative Committee. 1980-1988

5 24

Library of Michigan Task Force on Interdependency and Fund. 1988

5 25

Local Arrangements Committee. 1979-1995

5 26

Local Arrangements Committee 1997

5 27

Local Arrangements Committee. 2002

5 28

Long Range Planning Committee. 1982-1995

5 29

Marketing and Exhibits Committee (Conference). 1979-1995

5 30

Medical Library Association affiliation. 1976-1994

5 31

Membership applications. 1988

5 32

Membership Committee. 1985-1995

5 33
Contents Box Folder

Membership directory. 1984

6 1

Membership directory. 1986

6 2

Membership directory. 1987

6 3

Membership, personal and institutional. 1990

6 4

Membership list. 1991-1992

6 5

Membership list. 1992-1995

6 6

Membership list. 1995-1996

6 7

Membership list. 1998

6 8

Membership lists. 1978-1982

6 9

Metro Detroit Health Council newsletter. 1986-1987

6 10

Michigan Area Serials Holding. 1976

6 11

Michigan Association of Consumer Health Information Specialists. 1987-1992

6 12

Michigan Association of Consumer Health Information Specialists. 1993-1995

6 13

MICCLE. 1978-1979

6 14

Michigan Hospital Libraries survey. 1987

6 15

Michigan Hospital Libraries survey. 1987

6 16

Michigan Statewide Health Sciences Libraries Union List of Serials. (MISHULS). Fiche. 1984

6 17

Michigan Statewide Health Sciences Libraries Union List of Serials. (MISHULS). 1985

6 18

Michigan Statewide Health Sciences Libraries Union List of Serials. (MISHULS). 1986

6 19

Michigan Statewide Health Sciences Libraries Union List of Serials. (MISHULS). 1987

6 20
Contents Box Folder

Michigan Statewide Health Sciences Libraries Union List of Serials. (MISHULS). 1989

7 1

Michigan Statewide Health Sciences Libraries Union List of Serials. (MISHULS). 1997-1998

7 2

Michigan Hospital Association affiliation. 1978-1987

7 3

Michigan Hospital Association. Conference. 1982-1983

7 4

Michigan Library Association. Workshop manual. 1977

7 5

Michigan State University Community Librarians Committee. 1991

7 6

Miscellaneous 1987-1993

7 7

Mission statement; code of ethics. Undated

7 8

Nominating Committee. 1978-1996

7 9

Nominating Committee. Annual reports. 1990-1996

7 10

Nominating Committee. 1996-1997

7 11

Nominating Committee. 1999

7 12

Pontiac Area Instructional Resource Center. Health Instructional Resource Association. 1971-1976

7 13

Pontiac Area Instructional Resource Center. Members; union lists. Undated

7 14

Pontiac Area Instructional Resource Center. Minutes. 1972

7 15

Planning survey. Undated

7 16

President-elect manual. 2002

7 17

Presidential inaugural speeches - farewell speeches. 1978-1996

7 18

Printing Committee. Reports; procedures. 1987-1989

7 18

Professional Support Task Force. 1991

7 19

Profiles of candidates for elected office. Undated

7 20

Profiles of candidates for elected office. Undated

7 21
Contents Box Folder

Publications Committee; manual. 1978-1995

8 1

Regional Advisory Committee. 1991

8 2

Research Committee - mission. 1989-1995

8 3

Research Committee. 1995-1996

8 4

Secretary's book. 1988-1993

8 5

Secretary's book. 1994-1999

8 6

Secretary's reports. 1987-1992

8 7

State Council (GMR) 1982-1989

8 8

Storage needs survey. 1994

8 9

Strategic plan. 1990-1997

8 10

Stationary; logo 1981-2001

8 11

Stationary. Undated

8 12

Survey Committee. 1980-1992

8 13

Survey of Staff/Budget Changes in Michigan Hospital Libraries. 1985

8 14

Survey of Michigan Hospital Libraries. 1987

8 15

Survey of Michigan Hospital Libraries. 1987

8 16

Survey of Michigan Hospital Libraries. 1987

8 17

Tax exempt status; insurance. 1982-1987

8 18

Technology Committee. 1986-1995

8 19

Technology directory. 1987

8 20

Technology directory. 1991

8 21
Contents Box Folder

Telefacsimile Networking Grant proposal; Grants Committee. 1988

9 1

Treasurers book. 1995

9 2

Treasurer bonding invoices. 1994

9 3

Treasurers checks paid. 1998

9 4

Treasurers receipts. 1990-1992

9 5

Treasurers reports. 1978-1997

9 6

Treasurers annual reports. 1982-1994

9 7

Treasurers reports. 1987-1990

9 8

Treasurers reports. 1990-1993

9 9

Treasurers reports. 1997

9 10

Treasurers reports; ledgers. 1998

9 11

Valley Region Health Sciences Libraries. Bylaws. Undated

9 12

Valley Region Health Sciences Libraries. Correspondence. 1973-1986

9 13

Valley Region Health Sciences Libraries. Membership lists. 1976-1992

9 14

Valley Region Health Sciences Libraries. Minutes; agendas. 1973-1980

9 15

Valley Region Health Sciences Libraries. Minutes; agendas. 1981-1992

9 16

Valley Region Health Sciences Libraries. Miscellaneous. 1981-1992

9 17

Valley Region Health Sciences Libraries. Treasurers reports. 1977-1991

9 18