A Finding Aid for the Reports of Examination Records 1958-1981

Collection Summary

Collection Title: Reports of Examination Records

Creator: Ferris State University. Finance Office.

Dates: 1945-1997

Abstract: These are the official audit reports for specified funds/projects of the university. The majority of the reports were produced by Ernst and Ernst.

Language: English

Quantity: 0.4 cubic feet; 1 Hollinger boxes

Identification: UA 5.2.601

Repository: Ferris State University Archives and Records Management Program

Historical Note

Generally Accepted Accounting Principles (GAAP) requires an annual fiscal year audit conducted according to industry standards. Institutions are required to have an outside auditing firm come in and review the books, certifying the balance sheets which may have been created by internal auditors or a finance office. A typical balance sheet compares the assets to liabilities and fund balances or a statement of revenues, expenditures and balances. A fiscal year runs from July 1- June 30.

Reports are generally between 2-10 pages depending on the complexity of the fund, or in some cases, multiple fund reports are included in a single audit. These reports were than admitted to the state if needed.

Scope and Content Note

A Report of Examination or Report on Examination is the document that describes the findings and conclusions of an examination of a savings institution. It is comprised of two sections: the narrative section containing analysis and comments of the examiners, and the appendix section containing various schedules, financial data, and other statistics used to support the findings and analysis and the assigned ratings.

This report is used to certify that the financial position for the year is in conformity with generally accepted accounting principles. It includes all of the school's funds which do not include state supported funds or tuition. Reports are not necessarily a complete run but represent all those known to exist. They were obtained from the Finance Office.

Arrangement

The papers are contained in a single series.

Access Information

Conditions of Access

The Report of Examination Records are open for research to all users in accordance with University Archives and Records Management access policies. It is available in the reading room of the Ferris State University Archives.

Conditions of Use

Requests for permission to publish material should be directed to the University Archivist. It is the responsibility of the researcher to identify and satisfy the holders of all copyrights.

Copyright interests for this collection have been transferred to Ferris State University. For more information, contact the University Archivist.

Subject Headings

Below are a list of names, organizations and subjects relating to the collection. Names have been taken from Library of Congress Authority headings whenever possible.

• Audits
• Ferris State University (Big Rapids, Mich.) - Finance Office

Related Materials

Finance Reports/ Audit Reports (UA 5.2.600)

Administrative Information

Citations

Footnotes and bibliographic references should use the following format:
[Item], Folder, Box (or url). Report of Examination Records. Ferris State University Archives. Big Rapids, Michigan.

Provenance (Acquisition Information)

Portions of the audits were transferred by Neva Martin in the President's office in fall 1983. The remainder of the records were transferred to the University Archives by the Finance Office in February 2007. The rest were located in the library reserve collection.

Processing Information

The Finance Reports/Audit Reports were processed to the folder level by Melinda McMartin Isler in December 2008. A finding aid was prepared in a word processing format and converted to EAD 2.0. A collection level MARC-21 record was prepared and placed in the library online public access catalog. Description based on Describing Archives: A Content Standard (Chicago: Society of American Archivists, 2004).

Technical Requirements

This collection consists of bound typed papers on 8.5 x 11 sheets of paper. There is no specialized software required for viewing.

Content Listing

Series 1. Reports of Examination. 1958-1981.

This series consists of 0.4 cubic feet of records of reports of examinations of various program funds. Information includes a balance sheet listing assets and liabilities and fund balances.

The reports are organized alphabetically by name, and chronologically within the fund.

Box	Folder	Contents
1	1	College Work-Study Program. Report of Examination. Prepared by Ernst and Ernst. 30 June 1967.
1	2	College Work-Study Program. Report of Examination. Prepared by Ernst and Ernst. 30 June 1968.
1	3	College Work-Study Program. Report of Examination. Prepared by Ernst and Ernst. 30 June 1969.
1	4	College Work-Study Program. Report of Examination. Prepared by Ernst and Ernst. 30 June 1970.
1	5	College Work-Study Program. Report of Examination. Prepared by Ernst and Ernst. 30 June 1971.
1	6	Equal Opportunity Grant Fund. Report of Examination. Prepared by Ernst and Ernst. 30 June 1971.
1	7	Local College Fund. Report of Examination. Prepared by Cramer, Beatttie and Nichols. 30 June 1962.
1	8	National Defense Student Loan Fund. Report of Examination. Prepared by Ernst and Ernst. 30 June 1967.
1	9	National Defense Student Loan Fund. Report of Examination. Prepared by Ernst and Ernst. 30 June 1968.
1	10	National Defense Student Loan Fund. Report of Examination. Prepared by Ernst and Ernst. 30 June 1969.
1	11	National Defense Student Loan Fund. Report of Examination. Prepared by Ernst and Ernst. 30 June 1970.
1	12	National Defense Student Loan Fund. Report of Examination. Prepared by Ernst and Ernst. 30 June 1971.
1	13	National Defense/Direct Student Loan Fund. Report of Examination. Prepared by Ernst and Ernst. 30 June 1974.
1	14	National Direct Student Loan Fund. Report of Examination. Prepared by Ernst and Ernst. 30 June 1977.
1	15	National Direct Student Loan/ Basic Education Opportunity Fund. Report of Examination. Prepared by Ernst and Whinney. 30 June 1980 and 30 June 1981.
1	16	Self liquidating revenue bond projects. Report of Examination. Prepared by Ernst and Ernst. 30 June 1958.
1	17	Self liquidating revenue bond projects. Report of Examination. Prepared by Ernst and Ernst. 30 June 1962.
1	18	Self liquidating revenue bond projects. Report of Examination. Prepared by Ernst and Ernst. 30 June 1964
1	19	Self liquidating revenue bond projects. Report of Examination. Prepared by Ernst and Ernst. 30 June 1965.
1	20	Financial statements. Prepared by Ernst and Ernst. 30 June 1975.