A Finding Aid for the Gifts and Grants Reports Records 1958-1981

Collection Summary

Collection Title: Gifts and Grants Reports Records.

Creator: Ferris State University. Finance Office.

Dates: 1959-1969

Abstract: These are the official reports of all gifts received by the college. It details the donor, use and amount of gifts.

Language: English

Quantity: 0.4 cubic feet; 1 Hollinger box

Identification: UA 5.9.600

Repository: Ferris State University Archives and Records Management Program

Historical Note

Beginning in fall 1958, President Victor Spathelf required Comptroller John Smith to create a list of gifts from individuals and companies for the Board of Trustees. As a public institution, it was felt that this was appropriate as a recognition both of public contributions and faculty service.

A typical entry includes a name, amount, and brief description of 1-3 sentences. The gifts range from equipment to cash and grant funding. The reports continued throughout the Spathelf presidency (until his retirement in 1970).

Scope and Content Note

This alphabetical listing by donor of gifts is produced annually in accordance with the fiscal year. It is presented from the President to the Board of Trustees. Information includes the names of individuals or companies and the description of the gift and a cash value.

Arrangement

The papers are contained in a single series.

Access Information

Conditions of Access

The Gifts and Grants Reports Records are open for research to all users in accordance with University Archives and Records Management access policies. It is available in the reading room of the Ferris State University Archives.

Conditions of Use

Requests for permission to publish material should be directed to the University Archivist. It is the responsibility of the researcher to identify and satisfy the holders of all copyrights.

Copyright interests for this collection have been transferred to Ferris State University. For more information, contact the University Archivist.

Subject Headings

Below are a list of names, organizations and subjects relating to the collection. Names have been taken from Library of Congress Authority headings whenever possible.

Related Materials

Financial Reports/Audit Reports (UA 5.2.600)

Administrative Information

Citations

Footnotes and bibliographic references should use the following format:
[Item], Folder, Box (or url). Gifts and Grants Reports Records. Ferris State University Archives. Big Rapids, Michigan.

Provenance (Acquisition Information)

These records were transferred to the University Archives prior to September 2002. Many of the reports appear to have come from the library director, Goldie Nott.

Processing Information

The Gifts and Grants Report Records were processed to the folder level by Melinda McMartin Isler in December 2008. A finding aid was prepared in a word processing format and converted to EAD 2.0. A collection level MARC-21 record was prepared and placed in the library online public access catalog. Description based on Describing Archives: A Content Standard (Chicago: Society of American Archivists, 2004).

Technical Requirements

This collection consists of loose pieces of typed papers on 8.5 x 11 sheets of paper which have been disbound. There is no specialized software required for viewing.

Content Listing

Series 1. Reports. 1959-1969.

This series consists of reports detailing gifts and grants- the donors, purpose and amount of gifts.

The reports are organized chronologically.

Box Folder Contents
1 1 Gifts and grants report. 1959-1960
1 2 Gifts and grants report. 1960-1961
1 3 Gifts and grants report. 1961-1962
1 4 Gifts and grants report. 1962-1963
1 5 Gifts and grants report. 1963-1964
1 6 Gifts and grants report. 1964-1965
1 7 Gifts and grants report. 1965-1966
1 8 Gifts and grants report. 1967-1968
1 9 Gifts and grants report. 1968-1969