Registrar’s Office
Timme Center for Student Services 201(231) 591-2792
[email protected]
The Family Educations Rights Privacy Act (FERPA) affords eligible students certain
rights with respect to their education records. An “eligible student” under FERPA
is a student who is 18 years of age or older who attends a postsecondary institution. The right to inspect and review the student's education records within 45 days after
the day Ferris State University receives a request for access. A student should submit
to the Registrar, Dean, Head of academic department or other appropriate official
a written request that identifies the record( s) the student wishes to inspect. The
school official will make arrangements for access and notify the student of the time
and place where the records may be inspected. If the school does not maintain the
records official to who the request was submitted, that official shall advise the
student of the correct official to whom the request should be addressed. The right to request the amendment of the student's education records that the student
believes is inaccurate, misleading, or otherwise in violation of the student's privacy
rights under FERPA. A student who wishes to ask the school to amend a record should
write the school official responsible for the record, clearly identify the part of
the record the student wants changed, and specify why it should be changed. The right to provide written consent before the university discloses personally identifiable
information from the student's education records, except to the extent that FERP A
authorizes disclosure without consent. Personally Identifiable Information as defined for Ferris State University includes
but is not limited to: The right to file a complaint with the U.S. Department of Education. Concerning alleged
failures by Ferris State University to comply with the requirements of FERPA. The
name and address of the office that administers FERPA is: Family Policy Compliance Office Ferris State University may disclose directory level information regarding the student
without prior written consent. Directory Level Information for Ferris State University is defined as: The school discloses education records without a student's prior written consent under
the FERP A exception for disclosure to school officials with legitimate education
interest. A school official is a person employed by the University in an administrative,
supervisory, academic or research, or support staff position (including law enforcement
unit personnel and health staff); a person or company with whom the University has
contracted as its agent to provide a service instead of using University employees
or officials (such as an attorney, auditor, collection agent, contract employee, or
a clinical/internship facility); a person serving on the Board of Trustees; or a student
serving on an official committee, such as a disciplinary or grievance committee, or
assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review
an education record in order to fulfill his or her professional responsibility. Upon
request, the University discloses education records without consent to officials of
another school in which a student seeks or intends to enroll so long as the disclosure
is for purposes related to the student's enrollment or transfer. FERPA permits the disclosure of personally identifiable information from students'
education records without the consent of the student, if the disclosure meets certain
conditions found in § 99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders
or lawfully issued subpoenas, disclosures of directory level information, and disclosures
to the student, §99.32 of FERPA regulations requires the intuition to record the disclosure.
Eligible students have a right to inspect and review the record of disclosures. A
postsecondary institution may disclose personally identifiable information from the
education records without obtaining prior written consent of the student: Please print a copy of our quick reference guide sheet. What is FERPA?
What are My Rights as a Student Under FERPA?
If the school decides not to amend the record as requested, the school will notify
the student in writing of the decision and the student's right to a hearing regarding
the request for amendment. Additional information regarding the hearing procedures
will be provided to the student when notified of the right to a hearing.
U. S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901What Types of Information Can the University Disclose and to Whom?
Exceptions to FERPA
(a) (8))
(§ 99.31 (a) (10))
(§ 99.31 (a) (14))
Staff/Faculty Reference sheet:
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