Purchasing Department
420 Oak Street
Prakken Building 250
Big Rapids, MI 49307-2020
Email:[email protected]
Phone: (231) 591-2165
Fax: (231) 591-3902
Vendors can only be added to Banner when the required forms for the purchase are on file. This can include a W-9, ICDC, fully signed contract, insurance, quotes, etc. To determine which forms are needed please review the Purchasing Flow Chart.
Once you have referred to the Purchasing Flow Chart, please gather the necessary forms and work with Purchasing to create a vendor. Once a vendor is created, you will be able to create a requisition. The requisition will then go through the necessary approvals and will be processed into a purchase order by Purchasing. Once you have received the purchase order, email the invoice to Accounts Payable with your approval for payment.
You can find this information through the Contract Signature Delegation form.
You can pay invoices through a requisition through Purchasing, or with a P-Card. You may use direct pays for reimbursement payments.
A purchase order should be used whenever a payment is being made to a vendor for the purchase of goods or services when use of a purchasing card is prohibited. All services paid by card should be reviewed by the Purchasing Department prior to the purchase.
Contact the Accounting Office through email to [email protected] to get set up with requisition access in Sand, then in MyFSU Go to Banner Requisition Training and complete the training. The final part of the training will require you to enter requisitions into Banner SAND. Once you have entered the sample requisitions into Banner Sand, Email [email protected] the requisition numbers written on the Requisition Training Scenarios form and ask to have your requisitions checked. Once all requisitions have been completed correctly, Accounting will give you access to requisitions in Banner GOLD.
See video: Requisition Training Video
A Group Purchasing Organization is an organization that helps governments, universities, and other businesses combine their spend for specific vendors to negotiate savings through high volume contracts, and it allows organizations to buy under using the discounting pricing of the Group Purchasing Organization. We are a part of MiDeal, HPS, E&I and Omnia. Contact Purchasing for help using Group Purchasing Organizations.
Reach out to Purchasing and we will direct you to General Counsel, or you can reach directly out to General Counsel. All contracts over $100,000 must be reviewed by General Counsel.
Requisition screen - FPAREQN
Change order screen - FPACHAR
Vendor History - FAIVNDH
PO’s by Vendor Number - FPIOPOV
Encumbrance Detail - FGIENCD
Multiple things can cause incomplete documents: intentionally closing it because you didn't have all the data, someone disapproving the documents will put it back in an incomplete status, errors in the document may cause posting to "roll" the document back, incorrectly closing a document (form).
Yes-FOADOCU will give you all documents for a specific fiscal year, if you use the query function you can look for just incomplete items. 1.) Enter your information in top of the form 2.) From the body of the form begin query 3.) Under the Status column enter "I" for incomplete and query
Your default ship to information in Banner is stored in your profile. Email Purchasing and they will be able to make the change for you.