FSU Re-entry Committee Update
On Monday, July 13 we enter Phase 2 of the University’s re-engagement plan. Phase 2 includes the gradual return of faculty and staff to their on-campus workspaces and continues through August 23. This phased approach is done to support social distancing efforts. The expectation is that most faculty and staff will be back on campus by the beginning of the fall semester.
Throughout Phase 2, departmental supervisors are developing Re-engagement Plans for their work areas that outline how faculty, staff and student employees will return to their physical workspaces, along with clear guidelines for work environments that protect the health and safety of everyone. This plan is reviewed by the Office of Safety, Health, Environmental & Risk Management (and Lab Safety when applicable) and approved by the respective vice president.
Supervisors will be sharing approved Re-engagement Plans with their employees via e-mail prior to returning to campus or at the start of their first day of work on campus.
COVID-19 Training Tutorials
As you prepare to return to your physical workspace on campus during Phase 2, all faculty and staff (and student employees) must view the four COVID-19 training tutorials located at www.gcntraining.com. The four tutorials include:
- COVID-19 Plan, Prepare, and Respond;
- COVID-19 Video: How to Wear a Mask;
- COVID-19 Video: Proper Handwashing; and
- COVID-19 Workplace Guidelines.
To log in to the GCN Training portal please use the following credentials – Organization ID: ferrisstateuniversity and User ID: Banner Employee ID number or FSU Student ID number.
These videos should be viewed prior to or within the first few days of your return to work on campus. If you experience difficulty accessing the site, please contact Mike McKay.
Personal Protective Equipment, Hand Sanitizer and Cleaning Supplies
When returning to work on campus, faculty and staff will be provided one branded, washable face mask and gaiter, along with a personal hand sanitizer spray. In addition, faculty will be provided one clear face shield. Vice presidents, deans and/or supervisors will distribute these items to their employees returning to work on campus. Recognizing that cloth face masks should be washed after each use, faculty and staff may also wear other cloth face coverings throughout the work week, such as homemade cloth face coverings or those purchased from a store. Additional branded masks and gaiters will be available for purchase for a nominal fee.
To increase hand sanitizing efforts on campus, Physical Plant has identified strategic locations throughout our facilities to place hand sanitizer stations. This includes 216 fixed hand sanitizer stations and 32 mobile hand sanitizing stations, which will be placed in academic, auxiliary and administrative buildings across campus.
The University will provide an initial quantity of ready-to-use disinfectant spray and towels for departmental use. These supplies will be distributed to each college dean’s office and the provost’s office for the division of Academic Affairs, and to each vice president’s office for all other divisions. Additional supplies can be ordered through the Physical Plant – Plant Stores operation by key building custodians using the AiM system.
Academic Spaces, Mobile Barriers, Signage and HVAC Systems
Physical Plant has assessed more than 400 classroom spaces across campus to determine new occupancies that consider CDC social distancing guidelines. Attached to this e-mail is a PDF that includes photos of several staged classrooms within the College of Business, College of Health Professions and the University Center Ballrooms. In some of these images you will see a mobile barrier that Physical Plant staff have created for faculty to use in the classroom. While these images offer a limited perspective of social distancing in our facilities, they give you an idea of what classroom space will look like this fall.
Also included in this PDF are several images of the signage that will be placed in all buildings by Physical Plant staff on entryways and throughout hallways, restrooms, classrooms, elevators, etc.
In addition, Physical Plant has evaluated the HVAC system capabilities for academic spaces across campus and have identified strategies to implement to mitigate the spread of COVID-19 and create acceptable indoor air quality. These strategies include increasing ventilation rates, ventilating 24/7 and flushing the building with outside air pre- and post-occupancy each day; utilizing air filters with a minimum MERV 13 efficiency or higher; and utilizing HEPA air filters, humidifying rooms to 40% RH if possible, installing Ultraviolet Germicidal Irradiation (UVGI) and installing bi-polar ionization. These strategies are defined and proposed based on each existing building mechanical system and room situation, and these strategies will be applied for each building’s specific need identified.
Ferris Forward Together Re-engagement Planning Guide
To align with guidance from the U.S. Centers for Disease Control and Prevention, along with state recommendations and mandates, the Re-entry Committee has implemented new health and safety policies, procedures and protocols. All faculty, staff and student employees are expected to adhere to these new practices. The Re-entry Committee developed an informative “Ferris Forward Together Re-engagement Planning Guide” to aid in creating a safe and healthy University community. A guide is also being developed specifically for students.
The Re-entry Committee would also like to share with you this video public service announcement for our faculty, staff and students.
Please remember the following as you begin your new work routine on campus to keep you and others around you safe and healthy:
- If you are sick, stay home.
- Cover your coughs and sneezes.
- Practice good hand washing/sanitizing often.
- Conduct group or staff meetings, and meetings with students remotely as much as possible (using Zoom, MS Teams, etc.).
- Stay to the right when using hallways and stairwells.
- Limit 2-people riding in an elevator at one time.
- Establish flexible worksites (e.g., working remotely) and flexible work hours (e.g., staggered shifts), if feasible.
- Discourage colleagues from using other employees’ phones, desks, or other work tools and equipment.
- Regularly clean and disinfect surfaces, equipment, and other elements of your work environment.
If you or your employees have concerns regarding returning to campus this summer and/or fall, please contact Human Resources regarding available options.
The FSU Re-entry Committee looks forward to welcoming you back to work on campus soon. Thank you for your continued help and support. Please continue to stay informed over the coming weeks by regularly visiting www.ferris.edu/coronavirus for information and updates. If you have questions, comments or suggestions, please send us an e-mail.
-The FSU Re-entry Committee