Facility Guidelines and FAQ

  • The University Center is not responsible for any lost, stolen, or damaged items belonging to users of the facilities. Lost items can be turned into the Information Desk

    Any items found can be turned in at the Information Desk on the second level. All items are logged and stored at the desk or in the Student Life Office for one month before being disposed of. All valuables are recorded and kep in the Student Life Office UCB 129.
  • The University Center and all areas in its footprint are solicitation and commercial free zones. Distribution of any type of materials (including leaflets, fliers, surveys, brochures, posters, coupons, etc.) or solicitation of any type of goofs or services to University Center patrons is prohibited without prior approval from University Center staff.

  • Multi-Purpose Room

    A 60 day notice is required for cancellation of reservations for the multi-purpose room. Cancellations received after that time and no shows are subject to a fee or loss of deposit

    All Other Event Spaces

    A 48 hour notice is required for cancellation of reservations in all other event spaces in the University Center for Registered Student Organizations, faculty, and staff. All non-profit and commercial organizations must cancel seven days in advance. Cancellations received after that time are assessed a $25.00 fee per room reserved. Non-University affiliated organizations will forfeit their deposit.

    Room reservations may not be transferred to another group/organization.

    Misuse or chronic cancellations may result in a set-up fee or termination of future reservation privileges. Customers holding large events that require a large, detailed, or unusual set up are required to meet with the University Center staff a minimum of three weeks prior to the event to ensure clients are aware of all policies regarding use of the space. In addition, at least one person who is responsible for the event must attend and stay throughout the duration of the event.

  • Flyers and/or posters for the Academic Buildings, Residence Halls, and the University Center are to be approved by the Center for Leadership Activities and Career Services office (UCB 120). 

    Absolutely no posters or flyers may be posted on any windows or doors in the building. Flyers can be posted on designated bulletin stations and placed at the front desks with permission.

  • The University does not allow any pets or emotional service animals in any public buildings unless they are a fully trained service animal.
  • Any food or beverages ordered for all conference and meeting space must be purchased through Ferris Dining/Catering Services. No food or beverage may be brought into the University Center. If food or beverages are brought into the Center, there will be a $50.00 fine or $1.00 per person, whichever is greater and/or future reservations may be cancelled if food or beverages are brought into the University Center.  

  • All movies shown in the University Center must be approved in advance and have copyright approved. This includes all streaming services.

  • Tye dyeing, balloons, candles, confetti, glitter, rice, dance wax, and similar materials is prohibited in the University Center. No tacks, nails, pins, staples, etc. may be used on any papered, paneled, or painted surfaces or on any walls, mirrors, windows, curtains, or doors. Painters tape or masking tape is the only adhesive allowed for the use of decorating on permitted surfaces.

    Any flammable material for use in the University Center must be requested and approved in advance with the University Center Office.

  • In order to make a reservation, the following information must be supplied: preferred date of the event, time and duration of event, expected number of persons in attendance, if food and/or beverage service are needed, and audio visual or other set up needs.

    Online reservations are available for Faculty, Administration, Staff and Students with a MyFSU login, anyone else seeking a room can fill out the form on the University Center homepage.

    Due to demand on space, requests for rehearsal times and client set-up are limited to four hours at a time in coordination with the operation staff. Request for additional time will be evaluated on an individual basis if space is available.

    UC/IRC - Table Space 

    • Are to be reserved online within the room reservation system.   
    • All fundraisers should be approved by CLACS.     
    • Food sales are allowed in IRC space ONLY

    Any request for building hours past the current hours of operation may require the Department of Public Safety to be reserved. DPS costs are the responsibility of the sponsoring organization.

    • Round Tables
    • Rectangle Tables
    • Banquet Chairs
    • Easels
    • Flip Charts
    • Podium
    • Pool Cues and Balls
    • Portable Coat Racks
    • Portable Wall Dividers
    • Rope Stanchions
    • Sign Holders
    • Staging & Trusses
    • A full equipment list is available upon request.

    Equipment must stay in the University Center.

    Laptops, IPad, CD players, and IPods may be used in conjunction with the University Center sound equipment. External groups requesting the use of laptops, LCD, or sound equipment is charged a fee.

    Customers requesting labor/tech services are charged an additional fee. The fee will be determined at the time of request and based on other needs.

  • Category Definitions

    User Category Definitions
    A FSU-Registered student organizations or University department using standard set-up, with no admission charge or fees associated with the event
    B FSU-Registered student organization or University Department with any revenue or fees associated with the event. All regional and national conferences affiliated with University departments and/or student organizations. Non-Profit Organization with a federal tax-free number.
    C All other non-University Groups

    Rooms/Spaces

    General Purpose Rooms/Spaces

    Facility Space Capacity Category A Category B Category C
    16 Conference: 30 $0.00 4 Hours or less $100
    Up to 8 Hours $200
    4 Hours or less $150
    Up to 8 Hours $300
    112 Conference: 8 $0.00 4 Hours or less $100
    Up to 8 Hours $200
    4 Hours or less $150
    Up to 8 Hours $300
    116 Conference: 30 $0.00 4 Hours or less $100
    Up to 8 Hours $200
    4 Hours or less $150
    Up to 8 Hours $300
    122 Conference: 12 $0.00 4 Hours or less $100
    Up to 8 Hours $200
    4 Hours or less $150
    Up to 8 Hours $300
    123 Conference: 12 $0.00 4 Hours or less $100
    Up to 8 Hours $200
    4 Hours or less $150
    Up to 8 Hours $300
    124 Conference: 12 $0.00 4 Hours or less $100
    Up to 8 Hours $200
    4 Hours or less $150
    Up to 8 Hours $300
    125 Conference: 12 $0.00 4 Hours or less $100
    Up to 8 Hours $200
    4 Hours or less $150
    Up to 8 Hours $300
    203* Conference: 32 $0.00 4 Hours or less $100
    Up to 8 Hours $200
    4 Hours or less $150
    Up to 8 Hours $300
    209 Conference: 30  $0.00 4 Hours or less $100
    Up to 8 Hours $200
    4 Hours or less $150
    Up to 8 Hours $300
    211 Conference: 21 $0.00 4 Hours or less $100
    Up to 8 Hours $200
    4 Hours or less $150
    Up to 8 Hours $300
    213 Conference: 30 $0.00 4 Hours or less $100
    Up to 8 Hours $200
    4 Hours or less $150
    Up to 8 Hours $300
    216 Conference: 8 $0.00 4 Hours or less $100
    Up to 8 Hours $200
    4 Hours or less $150
    Up to 8 Hours $300
    217 Conference: 36 $0.00 4 Hours or less $100
    Up to 8 Hours $200
    4 Hours or less $150
    Up to 8 Hours $300

    Multi-Purpose Room

    Facility Space   Category A Category B Category C
    202 (A, B, C) 400 Banquet
    600 auditorium
    4 hours or less $150
    Up to 8 hours $300
    $600 $900
    202A 120 Banquet
    180 auditorium
    4 hours or less $50
    Up to 8 hours $100
    $200 $300
    202B 120 Banquet
    180 auditorium
    4 hours or less $50
    Up to 8 hours $100
    $200 $300
    202C 120 Banquet
    180 auditorium
    4 hours or less $50
    Up to 8 hours $100
    $200 $300