Grant Application Process (Pre-award)

  • STEP 1: Notice of Intent to Apply
    The Principal Investigator/Project Director (PI/PD) should notify the Office of Research & Sponsored Programs (ORSP) of his/her intent to apply for an external funding opportunity at least 30 days prior to the due date. This does not obligate the PI/PD to submit, but provides time to let supervisors and other personnel know what you are planning. Contact Wendy Stapp, Grants Administrator, x2547, with your intent to apply for an external funding opportunity.

  • Step 2: Approval to Submit a Grant Proposal
    ORSP will facilitate the grant submission process. Application documents should be made available through the Cayuse system at least 7 days (5 business days) prior to the submission due date to guarantee submission. ORSP will request approvals from your  Department Head/Dean/Director, College Dean, Grants Administrator, Director of ORSP. Any grant applications over $250,000, will require approval of the VP of Administration & Finance.

  • STEP 3: Approval to Accept a Grant (Notice of Award)
    Congratulations on your award! Send your Notice of Award letter to the Office of Research and Sponsored Programs via email, [email protected].

    Approvals from each administrative level are required before the University will accept the grant or sign a contract. The VP of Administration & Finance serves as the contracting officer for the University and executes the agreement. Larger grants require additional approvals:

    Grants over $250,000, must first be reviewed by General Counsel.

    Grants over $500,000, or those requiring a match of over $150,000, require the approval of the Board of Trustees before they can be executed by the VP Administration & Finance.

    Contact Wendy Stapp, x2547 to coordinate the award approval process.