Room Policies and Fees

*These charges are for use between 8:00a.m.-5:00p.m. Monday-Friday. A $12.00/hour staffing fee (two hours minimum) will be charged, regardless of University affiliation, for the use of fourth floor conference spaces outside that floor's regular 8:00 a.m. to 5:00 p.m. Monday through Friday open hours.

Space Types

• Type I: Have no equipment available in the room.
• Type II: Have a presentation station with computer & projection system, but no student computers.
• Type III: Have a presentation station with computer & projection system and student workstations; printing capabilities are available with pre-paid cards (Bulldog ID, IKON, etc.).

FLITE Patron/User Categories

• A-- FSU-registered student organization, FSU-related faculty/staff committee/group, or University department using standard set-up, with no admission charge or fees associated with the event.
• B-- FSU-registered student organization, FSU-related faculty/staff committee/group, or University department using standard set-up, with any revenue or fees associated with the event. All regional and national conferences affiliated with University departments and/or student organizations.
• C-- Non-Profit Organizations with a federal tax-free number.
• D-- All other non-University groups.

Portable Equipment Available Upon Request

• » Laptop/notebook computers
• » Cart with TV monitor and VCR
• » Cart with slide projector and remote control
• » Conference phone (calling card required)
• » Lapel microphone
• » Stacking chairs

Regulations for Using FLITE Spaces and Equipment

1. Reservations must be made at least one week in advance. All reservations (except fourth floor conference rooms) are on a first-come, first-serve basis. FLITE administration reserves the right to accommodate groups in other FLITE spaces in the event that unforeseen circumstances require conference room use for FLITE-affiliated or upper-administrative (i.e., Presidential or Academic Affairs Vice Presidential) purposes.
   
   
2. Policies: The following policies may govern the use of FLITE facilities and/or equipment: Business Policy Letter, Business and Special Expense and Business Policy Letter, Policy on the Use, Rental, Lease of University Facilities.
   
   
3. Payment: Category B groups will be billed at the end of the month; category C & D groups will be billed prior to the event. Fees may be paid via a University budget transfer, cash, or check. All checks should be made out to: Ferris State University (FLITE).
   
   
4. Cancellations: Cancellations must be made 48 hours prior to the space utilization date.
   
   
5. Food/Drinks: Groups reserving rooms should conform with the FLITE Food and Beverages Policy.
   
   
6. Additional Fees:
   
   
   1. A cleanup fee of $25.00 may be assessed for excessive mess left in any FLITE spaces, regardless of University affiliation.
   2. Any damage to the facility/equipment will be charged to the sponsoring organization or person, regardless of University affiliation, at a minimum charge of $25.00 or actual cost.
   3. FLITE is not a conference facility. We do not have the staff to make room configuration changes. If changes are made, the sponsoring organization or person, regardless of University affiliation, is responsible for returning furniture (workstations, tables, chairs, etc.) configurations to their original setup. A $25.00 fee may be charged if any space is not returned to its original configuration.
      
   4. For categories C & D, a $25.00 flat fee will be charged for the set-up and removal of any and all additional equipment in each space.
   5. Laptop Use in FLITE Instructional Studios or Seminar Rooms: Requests to use FLITE laptops in conjunction with room reservations must be received 24 hours in advance of the scheduled event. There will be no charge for requests received 24 hours in advance of the scheduled event. Requests received with less than a 24-hour notice may not be honored based on laptop availability. Additionally a service fee of $10.00/laptop will be charged.
   6. Installation of Software in FLITE Instructional Studios or Seminar Rooms: The technology offered in the FLITE Studios and Seminar rooms is provided by the Computer Technology Services Department (CTS). Realizing that FLITE serves all FSU colleges and possibly external customers to the university, requests for software loading in these spaces should be received two weeks in advance. Last minute requests for software loading may be honored with a minimum of 24-hour notice, in accordance with room and resource availability for a service fee of $300 per software title.
      
      
7. Keys: Room keys are available at the FLITE Checkout Desk on the first floor. A valid FSU picture ID is requested for checking out room keys. In lieu of an FSU identification card, a picture ID will be required (i.e., driver's license).
   
   
8. Supplies: Appropriate whiteboard marker kits are available for checkout at the Checkout Desk on the first floor and can be obtained when retrieving the room key.