Room #	A	B	C	D
Type I Spaces: Room 442* (cap. 10)	$0.00	$5.00/hour	$10.00/hour	$15.00/hour
Type II Spaces: Room 133 (cap. 21) Room 135 (cap. 21) Room 214 (cap. 21) Room 305 (cap. 20) Room 438* (cap. 24)	$0.00	$15.00/hour	$20.00/hour	$40.00/hour
Type III Spaces: Room 108 (cap. 21) Room 110 (cap. 30) Room 112 (cap. 30)	$0.00	$30.00/hour	$45.00/hour	$60.00/hour

*These charges are for use between 8:00-5:00 Monday-Friday.
A $12.00/hour staffing fee (two hours minimum) will be charged, regardless of University affiliation, for the use of fourth floor conference spaces outside that floor's regular 8:00 a.m. to 5:00 p.m. Monday through Friday open hours.

Regulations for Using FLITE Spaces and Equipment:

1. Reservations must be made at least one week in advance. All reservations (except fourth floor conference rooms) are on a first-come, first-serve basis. FLITE administration reserves the right to accommodate groups in other FLITE spaces in the event that unforeseen circumstances require conference room use for FLITE-affiliated or upper-administrative (i.e., Presidential or Academic Affairs Vice Presidential) purposes.
   

2. Policies: The following policies may govern the use of FLITE facilities and/or equipment: Business Policy Letter #1997:19, Business Meeting Expense; Business Policy Letter #97:36, Policy on the Use, Rental, Lease of University Facilities; FLITE Facilities Usage Policy Brochure; and the ALC Computer Lab Policy.

3. Payment: Fees totaling $20.00 or less must be paid upon reservation. Fees totaling more than $20.00 require a 50% deposit ($20.00 minimum) upon reservation. The balance is due no later than the day of the scheduled event. Fees may be paid via a University budget transfer, cash, or check. All checks should be made out to: Ferris State University (FLITE).

4. Cancellations: Cancellations must be made 48 hours prior to the space utilization date or a charge will be assessed. Fees will be assessed at $5 (minimum) or 20% of the total cost of the reservation, whichever is greater.

5. Food/Drinks:
   1. Food and drink are not permitted in any FLITE space equipped with computers other than those spaces with only the standard instructor workstation (i.e., no food or drink in Instructional Studios or any seminar room setup with University-owned laptop/notebook computers). If refreshments are to be served and a room with computers has been reserved, additional space must be identified for the refreshments.
   6. Catering of any event is covered by the February 16, 1998 University Business Policy Letter #1997:19, Business Meeting Expense, which states "University dining facilities, meeting areas, and the University's Hotel and Conference Center should be used for business meeting purposes where possible."

6. Additional Fees:
   1. A cleanup fee of $25.00 may be assessed for excessive mess left in any FLITE spaces, regardless of University affiliation.
   2. Any damage to the facility/equipment will be charged to the sponsoring organization or person, regardless of University affiliation, at a minimum charge of $25.00 or actual cost.
   3. FLITE is not a conference facility. We do not have the staff to make room configuration changes. If changes are made, the sponsoring organization or person, regardless of University affiliation, is responsible for returning furniture (workstations, tables, chairs, etc.) configurations to their original setup. A $25.00 fee may be charged if any space is not returned to its original configuration.
      
   4. A $25.00 flat fee will be charged for the set-up and removal of any and all additional equipment (except overhead projectors) in each space. If only an overhead projector is needed in any space, a $10.00 fee will be charged.
   5. A $5.00/laptop fee will be charged, regardless of University affiliation, for the setup and use of each notebook computer. Up to 10 notebook computers are available for a group session. (Example: a fee of $50 will be charged for the setup and take down of all 10 notebook computers.)
   6. Installation of software packages not already available in the library must be authorized by the ALC Resource Manager or designee. Such requests may be refused if, in the opinion of the ALC Resource Manager or designee, the software may interfere with library or network operations. A fee of $25 per hour will be charged for the installation and de-installation of such software. Disks must be available one week in advance of the session and evidence of licensing compliance must be furnished. (If a computer technician is necessary, refer to the ALC Computer Lab Policy document.)

7. Keys: Room keys are available at the FLITE Checkout Desk on the first floor. A valid FSU picture ID is requested for checking out room keys. In lieu of an FSU identification card, a picture ID will be required (i.e., driver's license).

Back | Library Home

Last update: February 28, 2007