Link to Ferris Homepage

Ferris Library for Information, Technology, and Education

Reserves Guide

Recognizing the importance of making materials available to students as an extension of the classroom, FLITE Library provides a course reserve service to support teaching and learning activities at Ferris State University.
The reserves service assists instructors in making available to students, either online or in the library for class use, supplemental teaching materials such as: books, articles, videos, as well as faculty created materials; sample tests and answer sheets, handouts, lecture notes, podcats, tutorials etc. Print and electronic reserve lists may contain required and/or recommended reading.

FLITE will work to accommodate faculty's requests to make items available either in hard copy at the library or electronically on the e-reserve system, within the bounds of copyright law. In accordance with fair use (Section 107 of U.S. Copyright Act), reserve collections may include copyright materials at the request of a faculty member or course instructor. Restrictions apply, see Reserves and Copyright Policy for more information.

How do I put something on reserve?

A reserve request form is available at the Check Out Desk or you can print a copy. Please bring this form along with all materials to the Check Out Desk on the first floor of FLITE.

Items needed for the first week of the semester must be submitted at least three weeks before the beginning of the semester. Documents for electronic reserves that demand extra processing will require additional time to post. During the rest of the semester, please allow at least 48-hours (Monday- Friday) for materials to be placed on reserve. Additional time is needed if new materials or recalled items are to be processed for reserve. We recommend that course assignments not be made until the materials have been processed and are available.

What materials can be put on reserve?

Materials created by the instructor or students (such as lecture notes, exams, and personal articles) or copies of student produced work, such as essays. Permission must be obtained from the student.
NOTE: Personal material will be accepted for reserves; however, the library is not responsible for lost or damaged materials. Upon request, FLITE staff members will place security tags on personal materials placed on loan in the reserve collection.

Copyrighted documents that have been explicitly licensed for educational use by the copyright holder, with or without the payment of a licensing fee. The rules governing the posting of these documents (who may access them, duration, etc.) vary according to the license agreement.

Materials that are not protected by copyright, such as government documents and materials whose copyright period has expired. There is no restriction on the posting of these documents.

Documents that fall under the category of "fair use," which allows copyrighted documents to be used in the library or posted electronically without permission in educational settings under certain circumstances, such as chapters of a book, or an article from a journal.

Space constraints limit the number of materials that can be left on hard copy reserve. Faculty members should pick up materials at the end of a semester if they are not being used in a class the following semester. The FLITE staff will identify any materials that are rarely used. The requestor will be asked to review his/her reserve list to consider removal of less frequently used materials from reserve status.

What are the copyright guidelines?

University faculty and staff desiring to use copyrighted materials are responsible for determining whether their use of copyrighted material is covered by any of the copyright exceptions, and if not, for obtaining permission and paying any copyright use fees. (Check with your departments for information about copyright use fees reimbursement.)

Faculty are asked to carefully read the Course Reserves Policy for more detailed information about compliance and fair use. All materials claiming fair use must meet the tests of brevity, spontaneity, and cumulative effect as stated in Title 17, U.S. Code, sec. 107.

Many copyrighted full-text articles and other items have been purchased or licensed by the library and are available electronically. Faculty are encouraged to identify and assign these whenever possible, as materials owned or licensed by the Library can often be used without obtaining permission. Library staff will provide links and access information for these items.

The Library will assist with any copyright questions, and permission requests when necessary. If permission is denied, the material will not be available. Excessive fees charged by copyright holders may also prohibit making certain materials available. In instances such as these, the library will inform the instructor. Materials used over multiple semsters that are not owned by the Library will be purchased whenever feasible.

How do the students access the reserve materials?

In consultation with the instructor, FLITE staff members determine the length of the loan (check-out) period for materials placed on hard copy reserve. Our loan periods are two hours, four hours, one day, three days, one week, and two weeks.

Hardcopy of items may be signed out by students at the Check Out Desk. Reserve materials typically circulate for two hours in the Library only, unless otherwise designated. Students may check out two reserve items at one time.

Electronic items will be posted on the library's LibGuides system, which can be accessed through the E-reserves homepage. Course reserve pages can be linked directly to course manangment system course page or personal homepages.

For additional information on reserves, please call Helen Sobers at (231) 591-3695.