Board Policies:

Sec. 6-17102. Equal Employment Opportunity.
Section 6-102 shall be applicable to employees of KCAD-FSU.

Sec. 6-17103. Scope of this Subpart.
Section 6-103 shall be applicable to employees of KCAD-FSU.

Sec. 6-17104. Authority Retained by the Board.
Section 6-104 shall be applicable to employees of KCAD-FSU.

Sec. 6-17105. Authority to Terminate the Employment of Support Employees.
Section 6-105 shall be applicable to employees of KCAD-FSU.

Sec. 6-17106. Authority to Discipline Administrative and Support Employees.
Section 6-106 shall be applicable to employees of KCAD-FSU.

Sec. 6-17107. Authority to Discipline Persons Within Recognized Collective Bargaining Units.
Section 6-107 shall be applicable to employees of KCAD-FSU.

Sec. 6-17108. Authority to Terminate the Appointment of Administrative Employees.
Section 6-108 shall be applicable to employees of KCAD-FSU.

Sec. 6-17109. Authority to Hire and to Terminate the Employment of Certain Other Classes of Employees.
Section 6-109 shall be applicable to employees of KCAD-FSU.

Sec. 6-17110. Requirement That There Be a Sufficient Unencumbered Balance.
Section 6-110 shall be applicable to employees of KCAD-FSU.

Sec. 6-17111. Requirement of Board Approval Before Exceeding Established Staffing Level.
Section 6-111 shall be applicable to employees of KCAD-FSU.

Sec. 6-17112. Prior Notification to Board Regarding Nominees for Vice Presidential Appointments.
Section 6-112 shall be applicable to employees of KCAD-FSU.

Sec. 6-17113. Requirement of Board Approval for Collective Bargaining Agreements.
Section 6-113 shall be applicable to employees of KCAD-FSU.

Sec. 6-17114. Policy in Regard to Continuation of Employment.

1. Except for those employees covered by a collective bargaining agreement or other written employment agreement, all employees of Kendall College of Art and Design of Ferris State University are considered "at will" employees. As such, employees are not under any express or implied contract of employment for either a definite or indefinite length of time. The Kendall College of Art and Design of Ferris State University and the employee each have the right to terminate employment at any time, with or without cause, and with or without notice. This right may be exercised by either party in its discretion.

   
   

Sec. 6-17201. Statement of Principles.
Section 6-201 shall be applicable to employees of KCAD-FSU.

Sec. 6-17202. Recruitment.
Section 6-202 shall be applicable to employees of KCAD-FSU.

Sec. 6-17203. Selection.
Section 6-203 shall be applicable to employees of KCAD-FSU.

Sec. 6-17204. Hiring.
Section 6-204 shall be applicable to employees of KCAD-FSU.

Sec. 6-17205. Moving Expenses.
Section 6-205 shall be applicable to employees of KCAD-FSU.

Sec. 6-17301. Statement of Principles.
Section 6-301 shall be applicable to employees of KCAD-FSU.

Sec. 6-17302. Internal Reorganizations.
Section 6-302 shall be applicable to employees of KCAD-FSU.

Sec. 6-17303. Search Procedures Following Approval of a Reoganization Plan.
Section 6-303 shall be applicable to employees of KCAD-FSU.

Sec. 6-17304. Promotions/Job Transfers for Administrative Support Positions.
Section 6-304 shall be applicable to employees of KCAD-FSU.

Sec. 6-17305. Career Development.
Section 6-305 shall be applicable to employees of KCAD-FSU.

Sec. 6-17306. Apprenticeship Program.
Section 6-306 shall be applicable to employees of KCAD-FSU.

Sec. 6-17307. Interim Assignments.
Section 6-307 shall be applicable to employees of KCAD-FSU.

Sec. 6-17308. Modification of Work Assignments.
Section 6-308 shall be applicable to employees of KCAD-FSU.

Sec. 6-17309. Exceptions.
Section 6-309 shall be applicable to employees of KCAD-FSU.

Sec. 6-17401. Employment of Family Members.
Section 6-401 shall be applicable to employees of KCAD-FSU.

Sec. 6-17402. Definition of "Immediate Family".
Section 6-402 shall be applicable to employees of KCAD-FSU.

Sec. 6-17403. Prohibition of Favoritism.
Section 6-403 shall be applicable to employees of KCAD-FSU.

Sec. 6-17501. Scope of this Subpart.
Section 6-501 shall be applicable to employees of KCAD-FSU.

Sec. 6-17502. General Provisions Relating to Leaves of Absence.
Section 6-502 shall be applicable to employees of KCAD-FSU.

Sec. 6-17503. Application for Leave.
Section 6-503 shall be applicable to employees of KCAD-FSU.

Sec. 6-17504. Medical Leaves of Absence.
Section 6-504 shall be applicable to employees of KCAD-FSU.

Sec. 6-17505. Unpaid Personal Leave.
Section 6-505 shall be applicable to employees of KCAD-FSU.

Sec. 6-17506. Leave under the Family and Medical Leave Act (FMLA).
Section 6-506 shall be applicable to employees of KCAD-FSU.

Sec. 6-17507. Other Types of Leave of Absence.
Section 6-507 shall be applicable to employees of KCAD-FSU.

Sec. 6-17601. Statement of Principles.
Section 6-601 shall be applicable to employees of KCAD-FSU.

Sec. 6-17602. Certain Conduct Prohibited.
Section 6-602 shall be applicable to employees of KCAD-FSU.

Sec. 6-17603. Political Activities on the Part of Employees.
Section 6-603 shall be applicable to employees of KCAD-FSU.

Sec. 6-17604. Responsibilities of Employees Engaged in Political Activities.
Section 6-604 shall be applicable to employees of KCAD-FSU.

Sec. 6-17605. Conflict Between Political Activities and Obligations to the University.
Section 6-605 shall be applicable to employees of KCAD-FSU.

Sec. 6-17606. Requirements Applicable to Employees Engaged in Political Activity.
Section 6-606 shall be applicable to employees of KCAD-FSU.

Sec. 6-17701. Accrual and Use of Sick/Short-term Disability Leave.

1. The section shall apply to all regular, full-time non-bargaining unit employees. Part-time, temporary, or casual employees do not accumulate sick time.
2. An eligible full-time non-bargaining unit employee shall receive sick/short-term disability leave of sixty-five (65) workdays (the equivalent of 90 calendar days). The sick/short-term disability leave will be reinstated each June 1. Newly hired eligible full-time non-bargaining unit employees will receive pro-rata sick/short-term disability based on date of hire.
3. The accumulated sick/short-term disability leave shall not exceed sixty-five (65) workdays. Since sick/short-term disability leave is provided as a protection while employed, no payment of sick/short-term disability leave will be made upon termination of employment.
4. Paid sick time may be taken by an eligible full-time non-bargaining unit employee for serious health conditions or disabilities. In unusual circumstances, the employee's supervisor may approve the use of sick time privileges in the instance of the serious health condition of a member of the employee's immediate family to a maximum of three (3) workdays per incident. Sick time may be granted for medically-related incidents/appointments for the employee and dependents. If an employee is absent for illness three consecutive workdays, the illness must be supported by a physician's statement.
5. If an employee is absent more than six days during the June 1 through May 31 year, subsequent absences due to illness must be substantiated by a physician's statement. Failure to do so will result in non-payment of sick/short-term disability leave and possible disciplinary action.
6. An employee must notify his/her supervisor of all sick time absences as promptly as possible. The supervisor, in turn, must record the absence for payroll processing in the appropriate pay period.
7. An employee who has exhausted sick/short-term disability leave due to extended illness shall have the sick/short-term disability leave of sixty-five (65) workdays reinstated on a pro-rata basis when the employee has returned to work on a regular full-time basis for sixty (60) workdays.
8. Sick time may be taken in one (1) hour increments.
9. Use of paid sick time shall be deemed use of FMLA leave unless, before using the sick time, the employee established that the absence is for a purpose not covered by FMLA leave.

Sec. 6-17702. Funeral Leave.
Regular full-time non-bargaining unit employees may be granted up to four (4) consecutive business days of paid leave to attend funeral services in the event of the death of a member of the immediate family. This benefit does not apply to part-time, temporary or casual employees. The term "immediate family", as used in this section, means current spouse, live-in relationship, mother, father, child, son-in-law, daughter-in-law, stepchild, step-parent (current spouse of parent), sister, brother, grandchild, grandparent or parent of spouse. One day of paid leave may be granted to attend the funeral of an aunt, uncle, niece, nephew, sister-in-law, brother-in-law, or any person with whom the employee is presently making his/her home.

Sec. 6-17703. Vacation.

1. Full-time regular non-bargaining unit employees are eligible for paid vacation leave. This benefit does not apply to temporary, part-time, or casual employees.
2. 6.16 hours per biweekly pay period will be credited as vacation leave with pay for each eligible employee provided the employee is paid for 80 hours. This benefit will be prorated if less than 80 hours are paid.
3. Vacation will not be available for use until after six months from date of employment, at which time an employee can take up to the accrued vacation credit earned. In unusual instances, the vice presidents may approve use of accrued vacation credit before the completion of six (6) months.
4. Earned vacation must be taken no later than June 30 of the year following the fiscal year in which the vacation is earned. Vacation credits are not cumulative beyond 160 hours absent the approval of the employee's vice chancellor.
5. If possible, vacations are to be taken at a time mutually agreeable to the University and the employee. Vacation requests will be approved for usage in four-hour segments. No more than fifteen (15) days of vacation may be taken consecutively unless prior approval is given by the vice chancellor.
6. Employees on leave of absence without pay will not accumulate hours to their vacation credit.
7. If a person's employment is terminated for any reason before completing six months of continuous service with the University, the employee automatically forfeits his/her right to all accumulated vacation leave. After six months or more continuous service, an employee whose employment is terminated will be paid for all vacation leave accrued through the termination date.
8. If an employee has earned vacation days in the fiscal year of his/her death, payment for such credit shall be made to the employee's estate upon receipt of the death certificate.
9. Vacation time may not be used as part of proper notice of termination or retirement unless approved by the vice chancellor.

Sec. 6-17704. Holidays With Pay.
Following ten (10) days of employment, full-time employees shall receive the following legal holidays with pay, provided that they perform the required work or take an authorized paid benefit day on their last scheduled work day before the holiday and their next scheduled work day after the holiday: New Year's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Eve, Christmas Day and New Year's Eve, and further provided that the employees are on a twelve-month assignment. Employees with an assignment of less than twelve (12) months will receive compensation only for those holidays which occur during their appointment period. Additional paid holiday leave time may be considered and granted by the President provided that such additional time shall not exceed four (4) working days in any fiscal year. When a paid holiday falls on Saturday, the previous working day will be observed as a holiday, and when a paid holiday falls on Sunday, the next working day will be observed as a holiday.

Sec. 6-17705. Jury Leave.

1. This section shall apply to all regular, full-time employees. Jury leave shall not apply to part-time, temporary or casual employees.
2. When an employee is called to register and be interviewed for jury duty, the employee's supervisor must be informed as promptly as possible. The employee will then be excused for that time.
3. If selected, the juror will be excused from work as necessary to perform his/her civic obligations. If the juror is required to perform jury duty on only part of his/her scheduled workday, or is released from duty, the juror must return to work for the balance of that day.
4. An employee excused will be paid the difference between the pay received for jury duty and pay regularly received for normally scheduled hours.
5. Paid jury leave benefits do not apply to service as a witness.
6. Employee benefits will continue to accrue while the employee is on jury leave.

Sec. 6-17801. Group Health Insurance and Dental Insurance.
Section 6-801 shall be applicable to employees of KCAD-FSU.

Sec. 6-17802. Group Term Life Insurance and Long-Term Disability Plan.
Section 6-802 shall be applicable to employees of KCAD-FSU.

Sec. 6-17803. Benefits, Terms and Carriers.
Section 6-803 shall be applicable to employees of KCAD-FSU.

Sec. 6-17901. Required Examinations - President, Vice Presidents, and Academic Deans.
Section 6-901 shall be applicable to employees of KCAD-FSU.

Sec. 6-17902. Other Required Examinations.
Section 6-902 shall be applicable to employees of KCAD-FSU.

Sec. 6-17903. Costs and Purposes of Examinations.
Section 6-903 shall be applicable to employees of KCAD-FSU.

Sec. 6-171001. Tuition Benefits for Full-time Employees.

1. Full-time employees may upgrade their skills by taking Kendall College of Art and Design and/or Ferris State University credit and/or non-credit courses per semester at the University when such courses do not interfere with regular work assignments, provided they have satisfied course prerequisites, that space is available, that there is sufficient enrollment to hold the course, provided that a paying student is not displaced, and when appropriate administrative approval is obtained prior to such enrollment in courses.
2. Tuition charges for such courses will be waived up to $1,440 per semester, provided that the employee continues active full-time employment throughout the term. The waiver extends only to tuition costs, and does not include other fees, books, etc.
3. The tuition assistance benefit must be used within a specified semester. No carry-over or accumulation of the benefit will be permitted.

Sec. 6-171002. Tuition Benefits for the Spouse and/or Dependants of Eligible Employees.

1. Subject to the provisions of this section, the spouse and/or dependents (as described in Sec. 6-171002(3)(a) and (b)) of an employee who is eligible for tuition benefits under Sec. 6-171001(1) to 6-171001(3) (an "eligible employee") may receive a tuition waiver of up to $1,440 per semester to be applied to Kendall College of Art and Design and/or Ferris State University credit and/or non-credit courses per semester at the University, provided they have satisfied course prerequisites, that space is available, that there is sufficient enrollment to hold the course, and provided that a paying student is not displaced. The $1,440 per semester is per family (including any benefit used by the eligible full-time employee). The spouse and/or dependent children are responsible for paying all course and student fees.
2. Until the end of the summer semester 2005, and subject to the provisions of this section, the spouse and/or dependents (as described in Sec. 6-171002(3)(a) and (b)) of an employee who is eligible for tuition benefits under Sec. 6-171001(1) to 6-171001(3) (an "eligible employee") who were enrolled at Kendall College of Art and Design as of September 6, 2000, will continue to be able to attend any Kendall College of Art and Design course (credit or non-credit) tuition free, provided they have satisfied course prerequisites, that space is available, that there is sufficient enrollment to hold the course, and provided that a paying student is not displaced. The spouse and/or dependent are responsible for paying all course and student fees. Applicants for tuition waiver under this provision must complete the Federal Financial Aid Form (FAF) to determine eligibility for financial assistance.
3. The spouse/dependent must present evidence of admission to the vice chancellor for administration and finance confirming that he/she has satisfied all admission requirements and is eligible to enroll for courses, and further confirming one of the following:
1. That he/she is the eligible employee's natural, adopted or stepchild who was 24 years of age or less on the first day of classes for that semester and is claimed by the employee as a dependent on the employee's federal income tax return; or
2. That he/she is the spouse of an eligible employee, and
3. That he/she has satisfied all admission requirements and is eligible to enroll for courses.
4. An eligible employee's spouse or dependents shall be subject to all University academic standards and policies and may be refused admission to the University, enrollment in courses, or continued enrollment at the University the same as any other applicant or student.

Sec. 6-171101. Emeritus Policy.
Section 6-1101 shall be applicable to employees of KCAD-FSU.

Sec. 6-171102. Retirement Plans.
Section 6-1102 shall be applicable to employees of KCAD-FSU.

Sec. 6-171103. Resignation and Retirement.
Section 6-1103 shall be applicable to employees of KCAD-FSU.

Sec. 6-171201. Outside Consulting Activities.
Section 6-1201 shall be applicable to employees of KCAD-FSU.

Sec. 6-171202. Consulting for the University.
Section 6-1202 shall be applicable to employees of KCAD-FSU.

Sec. 6-171203. Scope of this Subpart.
Section 6-1203 shall be applicable to employees of KCAD-FSU.

[Transferred to Subpart 10-11]

Sec. 6-171401. Employees Not Spokespersons of the University Unless Authorized by the President.
Section 6-1401 shall be applicable to employees of KCAD-FSU.

Sec. 6-171501. Statement of Principles.
Section 6-1501 shall be applicable to employees of KCAD-FSU.

Sec. 6-171502. Definition of Racial Harassment.
Section 6-1502 shall be applicable to employees of KCAD-FSU.

Sec. 6-171503. Definition of Sexual Harassment.
Section 6-1503 shall be applicable to employees of KCAD-FSU.

Sec. 6-171504. Other Types of Harassment.
Section 6-1504 shall be applicable to employees of KCAD-FSU.

Sec. 6-171505. Response to Harassment.

1. Any person who believes that he or she has been subjected to harassment should approach the individual whom he or she believes responsible, identify the behavior that is offensive or harassing, explain that he or she considers the behavior to be offensive and/or harassing, and ask the individual to stop the behavior. If assistance is needed in approaching the individual, either a supervisor, or the vice chancellor for administration and finance should be contacted.
2. If approaching the offending individual is not possible (e.g., the person who believes that he or she has been subjected to harassment is uncomfortable or uncertain as to how the situation should be handled or concerned that the situation may become volatile), or if approaching the individual does not resolve the matter, it should then be reported immediately to a supervisor, or the vice chancellor for administration and finance. If, for some reason, the person who believes that he or she has been subjected to harassment is uncomfortable discussing the situation with any of these individuals, the situation should be reported to any member of the University administration. The circumstances surrounding the matter will be fully investigated, including the nature of the harassment and the context in which it occurred
3. All reports of harassment and subsequent investigations will be kept as confidential as possible. Anyone found to have violated this subpart may be subject to discipline up to and including discharge, that may include, but is not limited to, official reprimand, official apology, sensitivity training, and/or other disciplinary actions, including dismissal. Likewise, because intentionally false accusations of harassment can have serious effects on innocent people, anyone found to have intentionally falsely accused another person of violating this subpart may be subject to discipline, up to and including discharge.

Sec. 6-171506. University Employees Expected to Make Responsible Choices.
Section 6-1506 shall be applicable to employees of KCAD-FSU.

Sec. 6-171601. Definitions.
Section 6-1601 shall be applicable to employees of KCAD-FSU.