TO: All Members of the University Community 97:02
DATE: September 1997

1. POLICY

   Following are the room rental rates and policies for use of the Technology Transfer Center facility at Ferris State University.

2. RATES

   Classroom Rates

   Customer	Daily/Weekly	Long-Term	Equipment Provided	Refreshments Provided
   Corporate	$100/day	$750/mo	White Board Overhead Projector Screen	Negotiated
   FSU Activities	$100/day	$750/mo	White Board Overhead Projector Screen	Negotiated
   Community Service	$50/4 hr minimum $75/8 hr day	Negotiated	White Board Overhead Projector Screen	Negotiated
   TTC Sponsored	$50/4 hr minimum $75/8 hr day	Negotiated	White Board Overhead Projector Screen	Negotiated
   Note: Rates apply to normal business hours (8:00am to 5:00pm Monday through Friday). For extended hours of the day a pro rata room rental rate will be assessed on an hourly basis, plus an hourly rate of $12/hr. for staffing (two hour minimum required on personnel).

   Laboratory Rates: (South Building)

   Customer	Daily/Weekly	Long-Term	Equipment Provided	Refreshments Provided
   Corporate	$100/4 hr minimum	Negotiated	White Board Overhead Projector Screen	Negotiated
   FSU Activities	$100/4 hr minimum	Negotiated	White Board Overhead Projector Screen	Negotiated
   Community Service	Negotiated	Negotiated	White Board Overhead Projector Screen	Negotiated
   TCC Sponsored	$50/4 hr minimum	Negotiated	White Board Overhead Projector Screen	Negotiated
   Note: Rates apply to normal business hours (8:00am to 5:00pm Monday through Friday). For extended hours of the day a pro rata room rental rate will be assessed on an hourly basis, plus an hourly rate of $12/hr. for staffing (two hour minimum required on personnel).

   Conference Room:

   Customer	Daily/Weekly	Long-Term	Equipment Provided	Refreshments Provided
   Corporate	$50/day	$375/mo	White Board Overhead Projector Screen	Negotiated
   FSU Activities	$25/4 hr minimum	Negotiated	White Board Overhead Projector Screen	Negotiated
   Community Service	$25/4 hr minimum	Negotiated	White Board Overhead Projector Screen	Negotiated
   TCC Sponsored	No charge, if available	No charge, if available	White Board Overhead Projector Screen	Negotiated
   Note: Rates apply to normal business hours (8:00am to 5:00pm Monday through Friday). For extended hours of the day a pro rata room rental rate will be assessed on an hourly basis, plus an hourly rate of $12/hr. for staffing (two hour minimum required on personnel).

   Storage Facilities Rates:

   $0.35 per square foot/month

   Additional Equipment Rental: (on premises use, no removal permitted)

   35mm Slide projector (on a scheduled basis)	$10 per day
   VCR and Monitor (on a scheduled basis)	$10 per day
   Computer rental (on a scheduled basis)	$15 per day
   Computer projection system (on a scheduled basis)	To be determined/per day

   Clerical Support:

   Clerical activities/personnel	$25/hour.
   Copy Costs	$.10 per copy.
   Transparencies	$1 each.

3. GENERAL GUIDELINES

   1. The Technology Transfer Center staff will set up rooms according to the instructions on the room reservation form.
   2. Organizations are not permitted to rearrange furniture in the rooms without approval of the Technology Transfer Center.
   3. Room reservations may not be transferred to another organization.
   4. Organizations that have delinquent bills owed to the University will not be permitted to use or reserve facilities.
   5. A clean-up fee may be assessed for an excessive mess in the conference/class rooms. A minimum of $25 or actual costs for clean up, whichever is greater.
   6. Misuse or chronic cancellations may result in termination of future booking privileges.
   7. Smoking is not permitted anywhere inside the facility of the Technology Transfer Center.
   8. Alcoholic beverages are not permitted on the Technology Transfer Center premises.
   9. Refreshments and food items may be ordered through the Technology Transfer Center. No food or drink may be brought into the Technology Transfer Center without prior approval. A fee will be assessed to all violators, and facility use privileges may be revoked.

4. GENERAL INFORMATION AND CENTER POLICY

   1. FOOD AND BEVERAGE
      1. The Technology Transfer Center requires your refreshment needs, menus and meeting room requirements no later than two weeks in advance of meetings. Applicants must note specific dates/functions in a confirming letter. Special arrangements for dietary needs must be requested at least one week prior to your event.
      2. No beverages, alcoholic or otherwise, or food, shall be brought into the classrooms or meeting rooms by the patron or attendees from outside sources without prior approval. No food may be removed from the Technology Transfer Center upon completion of functions due to State health regulations.
      3. Price quotations are subject to change due to rising food costs. Confirmed prices will be quoted prior to function, unless otherwise noted. A 16 percent (%) service charge will be added to all food and beverage purchases.
   2. GUARANTEES
      1. The approximate number of guests expected is to be given at the time of initial booking; however, we require a guaranteed count no later than 12:00 noon, 72 hours prior to the scheduled function (3 working days). Final guarantee counts are to be given to the Technology Transfer Center and are not subject to reduction.
      2. The final guarantee is the minimum number your group will be charged for the function.
      3. If no guarantee is received by the Technology Transfer Center, then we will consider the number indicated on the contract as the guaranteed number of guests. We will be prepared to serve 5% over the guaranteed number.
   3. CLASS AND MEETING ROOMS
      1. As other groups may be utilizing the same room as you are prior to or after your function, please adhere to the times agreed upon. Should your time schedule change, please contact the Technology Transfer Center and every effort will be made to accommodate you.
      2. Function rooms are assigned by the number of people anticipated. If attendance drops or increases, we reserve the right to change the function room to a room more suitable for the attendance. Function space is held based on the anticipated number of guests you originally contracted for. In the event of a substantial drop in the final guaranteed count from the original anticipated number, a service charge will apply based on the published room rental of the function space released.
      3. There will be a $25 reset charge for each request to change the approved set-up of a meeting room once the room has been set.
      4. The Technology Transfer Center reserves the right to limit the noise level coming from our class/meeting rooms, for the consideration of our guests.
      5. The Technology Transfer Center reserves the right to refuse any booking, at its sole discretion, it considers inappropriate or inconsistent with the well-being or reputation of the Center and University.
      6. Where deposits are required, space will be held on a tentative basis for a period of two weeks at which time if the required deposit is not received, the space will be released for general booking.
      7. All deposits required are non-refundable in cases of total cancellation.
      8. Deposits will be required on all individually sponsored social functions.
   4. DECORATIONS
      1. All displays and/or decorations are subject to approval by the Technology Transfer Center and must conform to city code rules.
      2. The Technology Transfer Center will not permit the affixing of anything to the wall, floor, ceiling, mirrors or pictures with nails, staples, tape, or any other substance unless prior approval has been given.
   5. DAMAGE
      Any damage incurred will be the responsibility of the party who booked the function, and an appropriate charge will be applied to the master account. The booked or registered party in charge of the function is responsible for the conduct of all attendees
   .
   6. SECURITY
      The Technology Transfer Center shall not assume responsibility for the damage or loss of any merchandise or articles in use or left in the Center prior to or following the scheduled function(s). Arrangements for security of exhibits, merchandise or articles set up for display can be made prior to the planned event. The Technology Transfer Center reserves the right to require security guards for any groups at the groups cost.
   7. AUDIO/VISUAL
      A wide selection of audio-visual equipment and services are available. Arrangements can be made through our office. (231-591-5824)
   8. CONFERENCE MATERIALS The Technology Transfer Center will accept prepaid moderate-sized shipments within 48 hours of a scheduled function. Large shipments (i.e. crated goods) must be handled through local moving and storage firms, to be delivered on the function arrival date when an organization representative is present at accept the shipment. Deviations from this policy will result in refused shipments and/or storage and handling fees. The cost of unload and set-up, and reload is that of the booked party. Materials will be removed by the registered party on the day the function ends.

      Ship To:

      Technology Transfer Center

      1020 E. Maple St.

      Big Rapids, MI 49307

      Attention:

      Your Name

      Your Company

      Your Meeting Date

      Hold for Arrival:

      Date, Name of Conference

   9. BILLING AND CANCELLATION
      1. Prices for specialized (i.e. electricians, security guards, etc.) are available. Arrangements should be made with the Technology Transfer Center with two weeks notice.
      2. Catering and room functions booked within a 30 day period and then canceled will be subject to a cancellation charge equal to the published rental of the space being held.
      3. Upon written notice, either the organization or the Technology Transfer Center may be excused from performing any agreement due to acts of God, war, government regulation, curtailment of transportation, disaster, fire, strikes, civil disorder or other emergency, making it illegal or impossible to provide the facilities or hold the meeting.
      4. In the event of total cancellation of a definite booking, the Technology Transfer Center will be due liquidated damages as outlined in the following chart. Charges will be based on total estimated revenues, originally contracted for, including food and beverage services, and/or published room rental on function space being held.

         More than 10 working days prior	25%
         6 to 10 working days prior	50%
         0 to 5 working days prior	75%

   10. PAYMENT
       The following terms are included along with our standard University purchasing agreement: Net 30 days after invoice. Reservations that are not being paid with company purchase order will need to make a deposit of 50% at the time of the reservation, with the balance being due two weeks prior to the event.
   11. CONTRACTING AUTHORITY
       This proposal offered by the Technology Transfer Center (TTC) is subject to the University's Contracting Authority and Contracting Officers Policy dated July 21, 1992, and will require approval by the University's Vice President for Administration and Finance prior to formal contractual agreement.
   12. HOLD HARMLESS
       It is understood that in the conduct of the work to be performed, by the TTC-FSU, in this proposal or agreement, the TTC-FSU may utilize faculty and/or students who are, in part, engaging in a learning experience, therefore the TTC of FSU (the seller) and its employees shall be held harmless and immune from any claim(s) due to errors and omissions that may result from this proposal or agreement. Further, it is understood that the TTC makes no warranty claim, either expressed or implied on the work performed or product(s) delivered as a result of this proposal or agreement.
   13. NON-ENDORSEMENT
       The TTC (the seller), in the conduct of its work, makes no claim of endorsement, either expressed or implied, with regard to the products or services which are introduced to the buyer as a result of this proposal or agreement.

5. PROPOSAL ACCEPTANCE

   This proposal expires 30 days from the date of proposal.

   If the arrangements in the document meet with your approval, please sign and return one copy to the Technology Transfer Center.

   Client Acceptance
   Name
   Date
   
   Technology Transfer Center Acceptance
   Name
   Date