Instructions for Notice of Award Form

Congratulations! Your grant proposal has been awarded! Please contact the Investments and Grants Office at x2156 to coordinate the grant accounting structure. Before you can spend your funds, you will need to set up an account. (For full instructions, see Now That I Have the Grant, What Do I Do?) The first step is to fill out a Notice of Award form. The purpose of this Notice is to alert university administration, and especially Grants Accounting, that you will be needing an account for your grant funds. Follow the instructions below to submit the Notice of Award form.

• If the grant is greater that $100,000 the contract must be reviewed and approved by the General Counsels Office.
• If the grant is greater than $150,000 the contract must be approved by the Board of Trustees.
• In both of these cases please contact Gretchen Spedowske at x5983 to coordinate.

1. You must have Adobe Acrobat to view the document.  After reading all the instructions, open the Notice of Intent to Apply template.
   
   
2. Browser Discrepencies
   a) If you are using Microsoft Internet Explorer, click the link at the bottom of the page and the file will automatically open in Adobe Acrobat. Then you may continue with the next step.
   b) If you are using Netscape, choose "Open it" rather than "Save it to disk" when the option box appears. Microsoft Word will then open the file and you can proceed with the next step.
   
   
3. Save the template to your hard drive.
   a) Click on the FILE menu.
   b) Choose SAVE.
   c) Save on your hard drive (C:) in a folder that makes sense (My Documents, Grants, etc.) under a unique file name that describes the subject of your grant.
   
   
4. You can now fill out the Notice of Intent to Apply form in one of two ways:
   a) Type the information onto the form from your computer in Adobe Acrobat.
   b) Print out the form.  Fill it out by hand or typewriter. 
   
   
5. Submit the form to the following personnel:
   a) Your Department Chair or Coordinator
   b) Your College Dean or Unit Director
   c) Karen Thompson, Grants Accounting
   d) Office of Grants
   Electronic submission is preferred. Send an email to each of the above personnel including your form as a document attachment.
   Otherwise, send one copy of your form to each of the above personnel through the mail.
   
   
6. Click here to download the Notice of Award form.

Last Updated: March 14, 2008