Beginning the first day of the term, if you decide to process a total withdrawal from the University (stop attending all classes), you must contact the Timme Center for Student Services , CSS 101, or the Record’s Office, locally 591-2792 or toll free 1-800-433-7747. If you stop attending classes, but do not officially withdraw from the University, grades of "F" will be recorded in all courses. If your total withdrawal is due to a medical reason you should contact Birkam Health Center at 591-2614. Students receiving disciplinary suspension or dismissal from the University will receive a grade of “AW” (Administrative Withdrawal) that equates to a “W” grade prior to the last day to process a partial withdrawal from the University or an “AWF” grade that equates to a “F” grade after such date.

A student formerly enrolled at the University must file a readmission application if an interruption in enrollment has occurred. An interruption in enrollment occurs whenever a student withdraws from the University or fails to enroll for a succeeding term, not including summer term. Admission consideration of a re-entering student’s academic standing is based on all courses attempted at the University and at other colleges and universities attended. An applicant must meet the same academic requirements expected of new applicants.

A reduction in course load (a class withdrawal) after the fourth (4) day of classes is not a basis for a refund. After the fourth day of the term a student may withdraw from a course and receive a “W” grade within the established time period. After that time period, without justifiable reasons or neglecting to withdraw from the class through the dean’s office, results in a “F” grade.

Official Medical Withdrawals from the University are initiated by contacting the Records Office. These withdrawals must be approved and signed by a Birkam Health Center physician or the Counseling Center director. A Medical Withdrawal is a total withdrawal from all classes for the semester, not a partial reduction in a student's schedule. Medical Withdrawals will result in the grade of “W” assigned to all courses after the fourth (4th) calendar day, or the approved last 'drop day' of the semester for the course(s).

Within the semester, the Medical Withdrawal is effective upon the date the student is/was no longer able to attend classes due to documented medical reasons. If documentation is not available at the time the Medical Withdrawal is initiated, the student will be advised to process an Academic Withdrawal through the Records Office. The student must submit the required medical documentation to the Health Center within 14 calendar days of his or her Academic Withdrawal from the University to amend his or her withdrawal status to medical. Upon receipt of the required documentation, the Health Center will submit a Medical Withdrawal to the Records Office. Failure of compliance by the student will result in the Academic Withdrawal remaining in effect. Refer to the Academic Withdrawal policy for grade determination.

After the end of the semester, Medical Withdrawal requests must include medical documentation and be submitted to the Birkam Health Center within 30 days of the last day of classes for the given semester.

Students who receive a Medical Withdrawal effective fall or spring semester, and wish to return to the University, must reapply for admission and financial aid. Summer semester Medical Withdrawals will not affect a student's fall class schedule or financial aid; the student is not required to reapply for admission. The Health Center may place a “Medical Hold” on the student's record, preventing the student from registering for future semesters, until the hold is cleared by the Health Center.

The withdrawal process is the responsibility of the Records Office. The Dean of Enrollment Services will review exceptions to all withdrawal policies. To remain in compliance with federal regulations, the University may change withdrawal policies without prior notification.

Academic Withdrawals are the responsibility of the Records Office and are administered in the following manner:

Student Initiates the Academic Withdrawal
(During Semester)

An Academic Withdrawal will be initiated when a student makes notice of the intent to withdraw to the Records Office. The contact date of student notification will be the Academic Withdrawal date; however, the Records Office may choose to use the last documented date of attendance at an academically related activity if it more accurately reflects the student's withdrawal. Students who officially withdraw on or after the first day of the semester, up to and including the fourth (4th) calendar day, or the approved last drop day of the semester for the course(s), will have no transcript record for that semester. After these time frames, the statement "Withdrew (Student Action)" will appear on the transcript and will result in a grade(s) of “W” or “WF”. The grade of “W” is issued when a student contacts the Records Office prior to the last day to process a partial withdrawal from the University. The grade of “WF” is issued when student contact occurs after the last day to process a partial withdrawal from the University. A “W” grade is not computed in a student's cumulative grade point average (GPA); however, a “WF” grade has a grade point value of zero (0.00) and is used when computing the GPA. Tuition, financial aid, and housing charges will be adjusted according to current university policies.




Student Fails To Provide Withdrawal Notice
(During Semester)

Prior to the end of a semester, if any office within the University becomes aware that a student is not attending a scheduled class on a repetitive basis, it must notify the Records Office. If, by due process, determination is made by the Records Office that a student has ceased attendance in all classes during the semester and failed to provide notice of his or her intent to withdraw, the Records Office will initiate an Academic Withdrawal. The Records Office may choose to use the last documented date of attendance at an academically related activity if it more accurately reflects the student's withdrawal. Students who are officially withdrawn on or after the first day of the semester, up to and including the fourth (4th) calendar day, or the approved last 'drop day' of the semester for the course(s), will have no transcript record for that semester. After these time frames, the statement "Academic Withdrawal (University Action)" will appear on the transcript and will result in a grade(s) of “W” or “WF. The grade a student will receive will be dependent upon the Academic Withdrawal date. A “W” grade is not computed in a student's cumulative grade point average (GPA); however, a “WF” grade has a grade point value of zero (0.00) and is used when computing the GPA. Tuition, financial aid, and housing charges will be adjusted according to current university policies.




Student Fails To Provide Withdrawal Notice
(After End-of-Semester University Action)

If, by due process, end-of-semester determination is made by the Records Office that a student had ceased attendance in all classes during the semester and failed to provide notice of his or her intent to withdraw, the student's instructor issued grades will be recorded on the transcript. These grades will be used when computing the student's cumulative GPA.




Student Fails To Provide Withdrawal Notice
(Zero Attendance For Semester)

If, by due process, end-of-semester determination is made by the Records Office that a student had zero attendance in all scheduled classes for the semester, the Records Office will perform a “Schedule Cancellation” of the student's classes for the semester and there will be no transcript record for that semester. Tuition, financial aid, and housing charges will be adjusted according to current university policies.

Students have the option to appeal, in writing, their assigned Academic Withdrawal grade. It is the student's responsibility to provide official documentation verifying the lack of their attendance. As an enclosure, attendance documentation must be included with the written appeal statement and submitted to the Records Office within 30 days of the last day of classes for the given semester. Appeals failing to meet the prescribed time lines will be reviewed by the Dean of Enrollment Services on a case-by-case basis.

Within one week from the original withdrawal notification, the student must submit (to the Records Office) written correspondence of his or her intent to remain enrolled. If the student subsequently withdraws after canceling the withdrawal notification, the Academic Withdrawal date is the date the student first provided to the University; however, the Records Office may choose to document a last date of attendance based on an academically related activity.

To remain in compliance with federal regulations, the University may change withdrawal policies without prior notification.

Notice to Students:

Students who withdraw and then wish to return to the University must reapply for admission to the University following a break in enrollment after a succeeding term, not including summer When reapplying, a student may need to contact the Financial Aid Office to request reinstatement of his or her financial aid. Summer withdrawals will not affect a student's fall class schedule or financial aid and the student is not required to reapply for admission.