Students can sign on to the job posting site on line at www.Ferris.Edu/careerservices, then the quick link to "On-campus Jobs."  Students must be registered for classes in order to view the jobs on line.  If the student is not yet registered they may come to Timme Center for Student Services and speak to a CSS representative about open student positions.

The students must first complete their student profile.  This is a short resume that tells potential employers about the students’ education and work history and any previous experience the student may have.  The student may update their profile at any time.

After their profile is complete they click on “View Jobs” and will be linked to only the jobs they are eligible to apply for.  Students with Work Study awards will be eligible to view and apply for all jobs.  Students without a Work Study award will only be able to view and apply for jobs indicated as non financial aid. 

Once the student has found a job they are interested in they may print off a Referral Form that contains all the information the employer will need to interview and hire the student.  This information includes name, address, grade level, credits, work study status etc.  The student then takes this form to the employer for an interview.

If hired, the employer will be responsible for completing an I-9 for the student within 3 days of the student starting work.  They will need to complete the I-9 and verify that they have seen original documents acceptable for the I-9.  The employing area is also responsible to ensure that the student is hired under the exact name and SS# as indicated on the Soc. Sec. Card.  (Do NOT take copies of documentation and forward to SE&CS.  You simply verify by looking at the original documents.)

If a student does not have his/her Soc. Sec. Card, he/she may apply for a replacement and bring in the receipt showing he/she has done so.  Write the word “Receipt” and the document number in the document number space.  When the student receives the original document it must be viewed by the employer who should then contact the SE&CS office to cross out the word “Receipt.” The local Soc. Sec. Administration office is located on Water Tower Road and is open Mon-Fri, 9:00 AM to 12:00 PM and 1:00 to 4:00 PM.

The employer must also have the student complete a W-4 Form.  See instructions.

To process the student through Stu. Emp/Payroll the employer can go to MyFSU and sign on using their Novell User ID and Password.  They then go to “My Workplace" and then “Student Employment Process Form” (left side of screen.)  You then again use your Novell User ID and Password to enter the system.

Once in the system you do the following…Select “Student-Intent to Hire” option / enter, then "Student Employee" / enter, then enter student’s Soc. Security Number / enter, then choose correct Hiring Semester / enter…the system will then search for the information of the student you requested.  It will then ask you to verify the information it has gathered.  You should continue through the process until all information has been completed.  If the student does not have a current I-9 on record you will see a note that indicates that you should print off the “Intent To Hire Form.”  This paper form should be forwarded to SE&CS with the I-9 and W-4 forms.  Finally, click “Submit” to complete the process.

If there is current I-9 information on file you simply submit the information and there is no additional paperwork to handle.

Searches

You may search for students you originated or supervise by clicking on the search field.  You can check the status of your students by referring to this search page.

Approval Process

SE&CS will receive the information electronically.  If a new I-9/W4 is required we will not process the electronic form until we receive those documents.   After the approval is done by SE&CS the form will be electronically sent to Payroll to set up the assignment. 

Denials

If there is some information that is not completed properly the form will be denied by SE&CS.  If a form has been denied you will be sent an email indicating who the student is and the fact that they have been denied.  You may then look up that student and review the comment history to see the reason why.  After the situation is resolved you must submit a new “Intent to Hire” form to hire the student.