What will migrate?
What do I do with my Lotus Notes archive files? Are they being migrated to Microsoft Office 365?
When will I be migrated?
What can I do to prepare my mailbox for the migration to Microsoft Office 365?
Will I be able to collaborate and work with users that are on a different migration schedule?
How do I prepare my contact list for migration?
Can I migrate my To-Do lists?
What will my email address be in Office 365?
How long will it take to move my Lotus Notes Account to Office 365?
Remote Access Information
Will there be a way to access Office 365 through the web for those users that don't use the client installed on a computer?
Is there a cost to access email/calendar items from a mobile device or tablet?
Will there be a way to access Office 365 from a mobile device or tablet with an application or web browser?
What mobile phones are supported in Office 365?
Office 365 Information
Will Office 365 require constant updates from Microsoft?
What will be my mailbox size in Microsoft Office 365?
Why is my mailbox noticeably smaller than it was in Lotus Notes before migration?
Will I be able to use SkyDrive? If so, is there a size limitation?
Will the new calendaring system handle shared resources (conference rooms, etc.)?
Will my calendar entries migrate over? What about repeating entries?
Will Lync 2013 be available to campus users as part of the migration to Microsoft Office 365?
Is there a way to request time off in Microsoft Office 365 like there was in Lotus Notes?
Will I need a new password to use Microsoft Office 365?
What training options will be available to learn the new applications in Microsoft Office 365?
The following are lists of what will and will not be migrated:
Will be migrated:
Will not be migrated and will need to be created/moved by each user:
You will want to review your Ferris related contacts and delete any addresses that have a "/FSU" in them. You will have to export and import your contacts yourself. Instructions are here.
Archive files will be migrated to Office 365. We are working on our procedure for migrating these files and how they will be accessed in Office 365. Until then, you will still be able to use the Lotus Notes client on your computer to access your archive files.
The migrations are happening by Division. Please click here to see when your Division will be migrated.
We ask that you spend some time preparing your mailbox for the migration. This preparation consists of deleting old and unwanted email messages, saving and deleting attachments to your local hard drive or network drive, and cleaning out your sent items and junk mail folders.
You will be able to send email messages and calendar appointments to users still on Lotus Notes. However, you will not be able to use the free/busy feature in Outlook to see if a user that has not been migrated has data on their calendar. Also, users that are still on Lotus Notes will not be able to login to Lync to use instant messaging or video features until they are migrated.
Contacts will not migrate well, so you will want to review your Ferris related contacts and delete any addresses that have a "/FSU" in them. Before your migration date, you will need to synchronize your contacts. See the instructions here.
Then after migration, you will have to export your contacts from Lotus Notes client and import your contacts into Outlook yourself. Instructions are here.
Your to-do list will migrate into the Outlook Tasks list.
Office 2013 Information
To change the theme for Office 2013/365 on your computer, simply follow the instructions here.
Yes. Office 2007, Office 2010, Office 365 and Office 2013 users can open documents created using the latest release of Office applications without any additional action, with the exception of Access databases.
You will get the same user experience using either Office 2011 or Office 2013. The feature set in both products match and are used in the same ways.
You will be able to collaborate with users on both platforms. File extensions are the same for both of the platforms and documents will open properly in each application.
Remote Access Information
Office 365 is a cloud-based service that syncs with a locally installed client on a workstation. Because of this, you will able to work with your email, calendar, Word, PowerPoint, and Excel files through your web browser. You will need to go to http://Office.ferris.edu to login.
There will no longer be a cost to have your email, calendar, and contacts synced to your mobile device or tablet. We have further information on how to setup your device or tablet to sync this information on this page.
There is a native application that can be installed on Apple iOS devices (iPhone, iPad, etc.) to access your mail, calendar, and contacts, as well as Lync. You can also go to the web address URL and access your mail, calendar, and contacts as well. See more info here.
Office 365 Information
Office 365 specifically will not have updates that will need to be applied to products. Office 365 is a suite of products from Microsoft that enhances your productivity and collaboration. Those individual products will be upgraded/patched, if needed, on Microsoft’s regularly scheduled monthly patch day.
You will get a 50 GB mailbox quota.
Office 365 has a more efficient email system than Lotus Notes. All your mail should still be there. If you feel some is missing, contact TAC.
You will get a 25 GB SkyDrive account in addition to your mailbox size of 50 GB.
The Office 365 calendaring application will have all of the shared resources that existed in Lotus Notes.
You will have access to Lync 2013 and will be able to use it for instant messaging, collaboration, video messaging, video conferencing, and web meetings. The Novell product, Groupwise, will be removed from computers later, so please do not use it anymore.
We are currently working with vendors to implement a time off request application built into Office 365. Continue to use the Lotus Notes client to put in your time off like before and watch for announcements about the new system.
You will be able to login to Office 365 applications with your current MyFSU password. When you change your password, there may be up to a five minute delay before the password synchronizes with the Office 365 servers.
You will have several training options available to you to learn all about Office 365. The training options consist of on-site instructor-led classes, online live instructor-led classes, Web-based classes, recorded class sessions via the web, access to the entire Lynda.com training library, and Microsoft-related tutorials and videos. To access these training options, please follow this link.
Last updated: 03-05-2014
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