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Leave of Absence

Note: Use the navigation bar below to navigate to an overview about that type of leave. Click on the red links below the titles to navigate to the specific policy and procedure page for any specific type of leave.

FMLA Jury Duty Medical Military Political Sabbatical Unpaid Personal  Vacation    Returning to Work

If you are not sure which leave type applies to your situation or have questions about any of these types of leave, please call the Human Resources Benefit staff at 231-591-3874 or 231-591-3877.

FMLA Leave

Policy Link



Covered employees:
  • All employees.

Bargaining unit employees are covered by the terms and conditions of the collective
bargaining unit agreement CBA. Please refer to the CBA for details.
http://www.ferris.edu/HTMLS/administration/president/generalcounsel/laborrelations.html

The Family and Medical Leave Act of 1993 (FMLA) as amended gives eligible University employees the right to take a leave for all qualifying reasons except a Military Caregiver Leave, for a period of up to 12 work weeks in a 12-month period, or for Military Caregiver leave, up to 26 work weeks in a single 12-month period. Whether the leave is paid or unpaid is determined by whether the employee has accrued appropriate employee benefits.


There are five (5) qualifying reasons to request FMLA:

  1. Due to the birth of a son or daughter and to care for the newborn child, or the placement of a child for adoption or foster care.
  2. Due to a need to care for a family member (son or daughter, spouse or parent) with a serious health condition.
  3. Due to an employee's own serious health condition that makes the employee unable to perform the functions of his/her job.
  4. Due to a qualifying exigency related to a qualified family member's call to active military duty or service on active military duty in the Armed Forces, National Guard, or Reserves (referred to as a Qualified Exigency Leave).
  5. Due to a need to care for a qualified service member (Active Armed Forces, National Guard, Reserves, or Veteran), who has or is recuperating from, a serious illness or injury incurred in military service including when the employee is 'next of kin' to the injured service member or to care for a family member who is a veteran of the Armed Forces, the National Guard or The Reserves, and who is receiving treatment, recuperation or therapy for a qualifying serious injury or illness incurred or aggravated in the line of duty within 5 years of the treatment, recuperation or therapy (referred to as Military Caregiver Leave).

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Jury Duty Leave

Policy Link

Covered employees:

  • All employees.

Bargaining unit employees are covered by the terms and conditions of the collective
bargaining unit agreement CBA. Please refer to the CBA for details.
http://www.ferris.edu/HTMLS/administration/president/generalcounsel/laborrelations.html

University employees will be granted time off to fulfill their required obligations to
serve on Jury Duty. Jury Duty leave is unpaid unless the employee meets the eligibility under the Jury Duty Pay Sec. 6-707
(http://www.ferris.edu/HTMLS/administration/Trustees/boardpolicy/Part6/6-7/6-707.htm)

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Medical Leave

Policy Link

Covered employees:

  • Full-time Administrative and Part-time employees eligible for FMLA
  • Full-Time Support
  • Full-Time Temporary
  • Bargaining Unit Employees

Bargaining unit employees are covered by the terms and conditions of the collective
bargaining unit agreement CBA. Please refer to the CBA for details.
http://www.ferris.edu/HTMLS/administration/president/generalcounsel/laborrelations.html


A medical leave of absence shall be granted to full-time and eligible part-time employees upon application. Time off for a medical leave of absence may be with or without pay, depending on whether the employee has accrued sick days and/or is eligible for short term or long term disability benefits, or workers compensation. This leave will run concurrent with any applicable FMLA leave.

For non-bargaining unit employees, a medical leave of absence may be approved for up to a two (2) year period. If an employee cannot return to work at the end of the designated length of the medical leave of absence, his/her employment status will be terminated.

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Military Leave

Policy Link

Covered employees:

  • All Employees

Bargaining unit employees are covered by the terms and conditions of the collective
bargaining unit agreement CBA. Please refer to the CBA for details.
http://www.ferris.edu/HTMLS/administration/president/generalcounsel/laborrelations.html

All University employees required to perform military service will be granted a leave of absence for training or active duty. Military leave is unpaid unless the employee is eligible for Military Duty Pay under Sec. 6-708, Military Duty Pay.

(http://www.ferris.edu/HTMLS/administration/Trustees/boardpolicy/Part6/6-7/6-708.htm).

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Political Leave

Policy Link

Covered employees:

  • Full-Time Administrative
  • Full-Time Support
  • Bargaining Unit Employees

Bargaining unit employees are covered by the terms and conditions of the collective
bargaining unit agreement CBA. Please refer to the CBA for details.
http://www.ferris.edu/HTMLS/administration/president/generalcounsel/laborrelations.html

An employee who (1) is engaged in political activities which interfere with the employee’s commitment of adequate time and effort to the performance of his or her employment obligations to the University, (2) or who is elected or appointed to a full-time governmental position or to a part-time governmental position that is incompatible with or creates a conflict of interest with University employment may obtain a leave of absence without pay (to the extent permitted by law) for a period of not to exceed two years.

An employee who (1) is engaged in political activities which interfere with the employee’s commitment of adequate time and effort to the performance of his or her employment obligations to the University,(2) is elected or appointed to any full-time national, State, district, county, city, village, township, school district, or other local elective office, or (3) is elected or appointed to any part-time national, State, district, county, city, village, township, school district, or other local elective office which is incompatible or creates a conflict of interest with the employee’s University employment shall either request and obtain, in writing, a leave of absence without pay (to the extent permitted by law) not to exceed a period of more than two (2) years, or resign their employment.

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Sabbatical Leave

Policy Link

Covered employees:

  • Full-Time Administrative
  • FFA Faculty

Bargaining unit employees are covered by the terms and conditions of the collective
bargaining unit agreement CBA. Please refer to the CBA for details.
http://www.ferris.edu/HTMLS/administration/president/generalcounsel/laborrelations.html

Administrative employees are eligible to request a Sabbatical Leave under the terms of this policy. Employees will be granted salary and benefit continuation (in the same manner as if the employee was working) for an approved sabbatical leave if such leave is requested of the employee by the University in order for the employee to pursue training or other work experience which would further the effectiveness of the work of the employee at the University, or if such leave is requested by the employee for the purpose of continued study or specialized professional work experience which will benefit the University and is approved by the President.

a) Compensation granted during a period of Sabbatical Leave shall be full salary for a leave of one (1) to three (3) months’ duration, three-fourths (3/4) regular salary for the entire duration of a sabbatical leave of four (4) to six (6) months, and two-thirds (2/3) regular salary for the entire duration of a sabbatical leave of more than 6 months and up to one year.

b) In the event the employee is to be engaged in remunerative employment of any kind during the period of time covered by a Sabbatical Leave, the President shall determine, at the time the sabbatical is granted, the rate of compensation to be paid by the University, not to exceed the limits set forth above, with due consideration being given to additional expenses incurred by the staff member during the Sabbatical Leave.

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Unpaid Personal Leave

Policy Link

Covered employees:

  • Full-Time Administrative
  • Full-Time Support
  • Full-Time Temporary
  • Bargaining Unit Employees

Bargaining unit employees are covered by the terms and conditions of the collective
bargaining unit agreement CBA. Please refer to the CBA for details.
http://www.ferris.edu/HTMLS/administration/president/generalcounsel/laborrelations.html

Full-time non-bargaining unit employees may request up to thirty (30) calendar days off from work for a personal reason not covered under the terms of the Family and Medical Leave Act.

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Returning to Work


  1. Contact your supervisor or chair/dean in advance to confirm the date you will return to work.
  2. Prior to returning to work, have your health care provider complete a Fitness for Duty Certification (obtain from Human Resources).  Send the certification to Human Resources in advance or bring it in on the date you return to work.  Your return to work may be delayed if you do not provide a Fitness for Duty Certification.
  3. Work with your supervisor/chair/dean and Human Resources to accommodate work restrictions, if necessary.

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