Sec. 4-801. Responsibility and Authority for Investment Activity.
Investment activity for University's short-term, intermediate-term and long-term investment pools shall be the responsibility of the President and/or his/her designee, and is to be implemented in accordance with this subpart. The President or his/her designee may delegate to other officers and/or employees of the University, the authority to act in the place of the President or his/her designee in the investment and reinvestment of University funds. In the administration of the powers to make and retain investments, and to delegate investment authority, the President or his/her designee shall exercise ordinary business care and prudence under the facts and circumstances prevailing at the time of the action or decision. In exercising said ordinary business care and prudence, the President or his/her designee shall consider the long-term and short-term needs of the University in carrying out its educational purposes. Other factors, such as expected total return on its investments, price-level trends, general economic conditions, and the safety of principal values and investment return, shall be considered in the investment decision process.
The placement of investments may be accomplished through either direct ownership, participation in pools such as mutual funds, funds managed by external managers or a combination of these methods.
In today's rapidly changing and complex financial world, no list or types of categories of investments can provide continuously adequate guidance for achieving investment objectives. It is the process by which investment strategies and decisions are developed, analyzed, adopted, implemented and monitored, and the overall manner in which investment risk is managed, which determines whether an appropriate standard of reasonableness, care and prudence has been met for these investments. Although the University cannot dictate policy to pooled/mutual fund investment managers, the University's intent is to select and retain pooled/mutual funds with policies that are similar to this policy statement.
Sec. 4-802. Investment Objectives for Short-Term Investment Pool Accounts.
The primary investment objective for the short-term investment pool accounts shall be to provide for the preservation of capital, with a secondary emphasis upon the maximization of investment income without undue exposure to risk. Funds needed for expenditures in less than one year shall be considered short-term. The average weighted maturity for each short-term investment manager shall be between one day and one year.
Types of investments that may be made include interest-bearing banking deposits such as certificates of deposits, public fund accounts, high yield savings accounts, short-term cash funds, money market funds that maintain net asset value, commercial paper, bankers acceptances, repurchase agreements, U.S. Government obligations, U.S. agency obligations and/or short term corporate bonds with maturities under one year.
University personnel will consider factors such as the overall level of deposits and investments maintained with primary banks and anticipated cash flow needs when placing investments. The use of additional banks for investment purposes will be considered in providing diversification. University personnel will review capital ratios of all banks utilized for investment purposes and select banks whose capital ratios reflect well capitalized ratios by FDIC. The use of bank products that provide additional protection such as collateral, or segregation of assets in trust departments may be used. The maximum amount of deposits and investments held with each primary bank will be $20 million. The maximum amount of investments held with any other one bank will be the lesser of 25% of the short term portfolio or .5% of the bank's total assets.
Sec. 4-803. Investment Objectives for Intermediate-Term Investment Pool Accounts.
The primary investment objectives for the intermediate-term investment pool accounts shall be the preservation of capital and the maximization of income without undue exposure to risk within the parameters specified in this subpart. Funds needed for expenditures within one to five years shall be considered intermediate-term and may be placed through direct investments, the use of mutual funds, money managers or a combination. The intermediate investment pool will maintain an average weighted maturity between one year and five years, except for Treasury Inflation Protected Securities (TIPS) managers. Direct investments in certificates of deposits, U.S. government obligations, U.S. agency obligations, commercial paper and corporate bonds with maturities less than five years are authorized.
TIPS are a special type of Treasury note or bond that offer protection against inflation, as the coupon payments and underlying principal are automatically increased to compensate for inflation as defined by the consumer price index (CPI). Although the maturities may be longer than 5 years, these investments are included in the intermediate-term pool based on their risk profile.
Sec. 4-804. Investment Objectives and Asset Allocation for Long-Term Investment Pool Accounts.
The primary investment objective for the long-term investment pool accounts shall be to provide for the long-term growth of principal and income without undue exposure to risk. Funds not needed for expenditures within five years shall be considered long-term. The University's general policy toward the long-term investment pool shall be to diversify investments within both equity and fixed income securities so as to provide a balance that will enhance total return, while avoiding undue risk concentrations in any single asset class. Asset allocation guidelines shall be made on a long-term basis, with consideration to current and projected investment environments. Asset allocation, as a percent of the total market value of the total long-term portfolio, will be set with the following target percentage and within the following ranges:
|Type of Securities||Target||Range|
|Domestic Large Cap||20%||10-40%|
|Domestic Mid Cap||10%||5-15%|
|Domestic Small Cap||5%||0-10%|
|Real Estate Investment Trusts||5%||0-10%|
University representatives will monitor the asset allocation structure of the long-term investment pool. If the portfolio becomes overweighed in an asset class, University representatives will develop a plan of action to rebalance the portfolio.
Sec. 4-805. Other Investment Parameters.
No more than 10% the portfolio, at cost, can be invested in any single issue, except U.S. Government Securities. Portfolio holdings must be sufficiently liquid to ensure that 10% of the portfolio can be sold on a day's notice with no material impact on market value.
The duration for each long-term fixed income investment manager shall not vary more than +/-20% than that of the Barclays Capital Aggregate Bond Index. For diversification purposes, each long term equity manager should have 20 or more positions.
Sec. 4-806. Credit Quality Parameters
Commercial paper at the time of purchase must be rated A-1+ or the highest category by not less than two national rating services. The weighted average credit quality is to be no less than "AA" for the intermediate term investment pool and "A" for the long-term investment pool. In addition, the minimum acceptable credit quality at the time of purchase for individual investments shall be "AA" for the short-term pool, "BBB" for the intermediate pool and "B" for the long-term investment pool.
Sec. 4-807. Performance Objectives and Benchmarks
The standard deviation for each long-term fixed income investment manager shall not exceed 1.2 times the standard deviation of the Barclays Capital Aggregate Bond Index.
Sec. 4-808. Evaluation of Investment Managers.
Investment managers shall be reviewed and evaluated on the following:
Investment managers shall immediately notify the University in writing of any material changes in its investment outlook, strategy, portfolio structure, ownership or senior personnel.
Sec. 4-809. Signature Authority in Sales of Securities.
The following officers are hereby authorized to sell, assign, and endorse for transfer, certificates representing stocks, bonds, or other securities registered in the name of the University: the President, the Vice President for Administration and Finance, the Associate Vice President for Administration and Finance, and the Investment and Grants Officer. The signatures of any two of these officers in combination are required for such transactions.
Sec. 4-810. Quarterly Review and Report.
Investment performance shall be reviewed on a quarterly basis. A report on the status of the investment program shall be provided quarterly to the Board.
Prior Board Action:
October 9, 1998.
Entire Subpart 4-8 included in October 19, 2001 Codification, Phase I.
Entire Subpart 4-8 included in October 22, 2004 Codification, Phase II.
July 9, 2008.
November 5, 2010.