Travel Policies & Procedures

Full-time faculty are eligible to receive compensation for travel per contract. For adjuncts, reimbursed travel applies in certain teaching situations. You will be advised by your branch office if travel is included in your hiring package. Travel reimbursements will be mailed by the Accounts Payable office by separate check to your home address.

Travel Increment

Full-time faculty are eligible for travel increment per terms agreed upon in the FFA contract. This paperwork is processed after the completion of your course. Payment will be included as part of your regular paycheck.

CPTS Travel Policy: Ferris Faculty and Staff

Dated July 1, 2009

  1. Employees must have an approved Request for Institutional Travel in advance of the travel, when traveling on University business whether or not travel expenses are reimbursable.
  2. Travel expenses are reimbursable at the University established rates for allowable travel costs from the employee's work assignment location or home and return, whichever is less. In no case will travel expenses be reimbursed for travel that would otherwise be a normal commute from or to the employee's home or from or to the employee's primary work assignment location.
  3. Overnight travels need to be preapproved through the regional site. A list of hotel/motel recommendations will be provided. If an alternative hotel/motel is chosen, then CPTS will only reimburse the equivalent rate of the recommended hotel/motel.
  4. Overnight travels are approved only when a faculty member is unable to return home by midnight; must leave by 7:30 a.m.; in the case of inclement weather; when a teaching assignment is in the same area the next day; or for health reasons. Individual exceptions can be requested through CPTS.
  5. Faculty/staff members are required to use a personal credit card for payment and must submit original receipts for reimbursement of hotel/motel and parking. Any additional charges for accommodations are the responsibility of the traveler.
  6. Meals are paid as in accordance with University policy, which as of July 2009 were as follows: breakfast when travel commences before 7:00 a.m. and extends beyond 8:30 a.m., lunch when travel commences prior to 11:30 a.m. and extends beyond 2:00 p.m., dinner when travel commences prior to 6:00 p.m. and extends beyond 7:00 p.m.
  7. CPTS will initiate all travel forms. Faculty/department must notify CPTS of travel needs at least one week prior to the travel commencing.
  8. Travel forms must be approved by the faculty via email, and then returned to the CPTS regional site (exception – AFIS faculty must also be approved by the department head).
  9. Travel vouchers will be processed after travel is completed or no more than once a month (other arrangements can be made at the request of the faculty member). Vouchers will not be done before travel has been completed. Voucher information must be submitted prior to Wednesday to be processed that week.

CPTS Travel Policy: Adjunct Faculty

Dated July 1, 2009

  1. Must have an approved Request for Institutional Travel in advance of the travel, when traveling on University business, other than travel to teach regularly scheduled classes. Travel under 20 miles one-way from work or home whichever is closer is not reimbursable and does not require approval.
  2. Meals are generally not included in any adjunct faculty travel. A request for paid meals would be submitted to the regional office, and determined on an individual basis depending on length of commute and class time.
  3. Travel will be reimbursed at the set FSU Academic Affairs Adjunct Mileage Compensation rate. Exceptions may be made at the CPTS regional office.
  4. Overnight travels need to be preapproved through the regional site. A list of hotel/motel recommendations will be provided. If an alternative hotel/motel is chosen, then CPTS will only reimburse the equivalent rate of the recommended hotel/motel.
  5. Overnight travels are approved only when a faculty member is unable to return home by midnight; must leave by 7:30 a.m.; in the case of inclement weather; when a teaching assignment is in the same area the next day; or for health reasons. Individual exceptions can be requested through CPTS.
  6. CPTS will initiate all travel forms. Faculty/department must notify CPTS of travel needs at least one week prior to the travel commencing.
  7. Travel forms must be approved by faculty members via email and returned to the CPTS regional site.
  8. Adjunct mileage logs will be processed at the beginning of the semester. Payment will be added as a non-taxable item each pay period throughout the duration of the course.
  9. Adjunct faculty are required to use a personal credit card for payment. Original receipts are required and must be submitted to the regional office for reimbursement of hotel/motel and parking. Any additional charges for accommodations are the responsibility of the traveler.

For more information regarding University Travel, see the procedures and FSU Business Policy Letters:


Downloadable copy of the CPTS Travel Policy.