- How can we check to see what POs to what companies exist within our department?
FGIOENC - Organizational Encumberance List. Will allow you to see all of the open encumberances for your particular Organization number with or without a Fund. Be sure to check prior years for encumberances that should be closed. Also note that this doesn't show any that are charged against inventory (1500) as these do not encumber funds.
- When will this po be paid?
First question is did the invoice get sent to AP for payment? Answer: FOIDOCH- Form to find out when the invoice will be getting paid. Also to see the check number and date it was paid.
To use FOIDOCH to look up this information, you will need to put in PO for the type, tab to next field and enter the PO# in the document code. You then do Next Block to populate the information.
- I did the receiver but my payment didn't come off, why?
In order to have receives done properly and get the invoices paid, please make sure there is a "C" on FOIDOCH after receiving the items in. If you have problems, please contact the Purchasing department to complete this to read "C" so your Purchase Order will get paid.
- How much money do I have left for my open PO?
Use form FGIENCD (encumbrance detailed). Enter the PO# and do next block to view details.
- What terms are used in generating a Direct Pay Invoice?
When generating a Direct Pay, the "Discount Code" (terms) should always be 01 for Net 1 Day for the check to be printed on the next print day.
